Administrative Support Specialist
2 weeks ago
At Plains Midstream Canada ULC, we are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at the Empress North facility in Alberta. In this role, you will provide administrative support to our Operations department, ensuring the smooth execution of daily tasks and projects.
Key Responsibilities:
- Prepare and distribute various reports using Microsoft Office tools.
- Create meeting agendas, minutes, and action trackers, tracking actions to completion.
- Invoice receiving for Accounts Payable.
- Track and enter all employee training records in the Learning Management System (LMS).
- Provide confidential and administrative support to the Operations Coordinator and the Area Management Team (AMT).
- Maintain District SharePoint site indexes and files.
- Execute document control and records management, maintaining the integrity of associated systems.
- Provide general reception and administrative services.
- Assist all visitors and contractors with required orientations and issue security badges.
- Arrange ad hoc functions as required.
Requirements:
- Certificate in office administration or equivalent business diploma preferred.
- 3–5 years' administrative experience.
- Proficient in Microsoft applications including Word, Excel, Outlook, SharePoint, PowerPoint.
- Self-starter with a strong sense of urgency and responsibility.
- Able to work with minimal supervision.
- Excellent written and interpersonal communication skills.
- Project coordination and bookkeeping skills considered strong assets.
- Oil and gas industry experience preferred.
- Able to contribute to and thrive in a busy team environment.
- Excellent organizational and time management skills.
- Willingsness to complete Advanced First Aid training and serve on corporate emergency response team considered a strong asset.
- Demonstrated initiative and strong work ethic.
- Permanent residency within 120 km of the Empress facility.
- Valid driver's license with a clean abstract.
- Cleared criminal history (background) and satisfactory reference checks.
- Compliance with the Company's drug and alcohol policy including pre-employment D&A testing.
Plains Midstream Canada ULC offers a competitive compensation package and a top-tier benefits program designed to keep you safe, healthy, and happy. We work hard to deliver exceptional results to our stakeholders while also respecting our employees' need for personal and family time. As part of our goal to be an employer of choice, Plains is also committed to doing business in a sustainable and responsible manner.
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