Administrative Coordinator

2 weeks ago

Medicine Hat, Alberta, Canada Plains Midstream Canada ULC Full time

We are seeking a detail-oriented and organized administrator to join our team at Plains Midstream Canada ULC. As an Administrator, you will provide high-quality administrative support to our operations team, ensuring the smooth day-to-day operations of our facility. Your responsibilities will include preparing and distributing reports, creating meeting agendas and minutes, and maintaining district SharePoint site indexes and files.

Your skills and experience will enable you to excel in this role, which requires a strong sense of urgency, responsibility, and the ability to work with minimal supervision. You will be responsible for providing confidential and administrative support to our leader and the Area Management Team, as well as executing document control and records management. We offer a top-tier benefits program and a competitive compensation package, along with opportunities for career growth and development.

Responsibilities:

  • Prepare and distribute various reports using Microsoft Office tools.
  • Create meeting agendas, minutes, and action trackers, tracking actions to completion.
  • Invoice receiving for Accounts Payable.
  • Track and enter all employee training records in the Learning Management System.
  • Provide confidential and administrative support to the leader and the Area Management Team.
  • Maintain District SharePoint site indexes and files.
  • Execute document control and records management.
  • Provide general reception and administrative services.
  • Assist all visitors and contractors with required orientations and issue security badges.
  • Arrange ad hoc functions as required.

Qualifications:

  • Certificate in office administration or equivalent business diploma preferred.
  • 3–5 years' administrative experience.
  • Proficient in Microsoft applications including Word, Excel, Outlook, SharePoint, and PowerPoint.
  • Self-starter with a strong sense of urgency and responsibility.
  • Able to work with minimal supervision.
  • Excellent written and interpersonal communication skills.
  • Project coordination and bookkeeping skills considered strong assets.
  • Oil and gas industry experience preferred.
  • Able to contribute to and thrive in a busy team environment.
  • Excellent organizational and time management skills.
  • Willingsness to complete Advanced First Aid training and serve on corporate emergency response team considered a strong asset.
  • Demonstrated initiative and strong work ethic.
  • Permanent residency within 120 km of the Empress facility.
  • Valid driver's license with a clean abstract.
  • Cleared criminal history (background) and satisfactory reference checks.
  • Compliance with the Company's drug and alcohol policy including pre-employment D&A testing.

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