Administrative Coordinator

4 weeks ago


Ajax, Ontario, Canada Canada Inc Full time

Job Title: Administrative Coordinator

Job Summary: We are seeking an organized and detail-oriented Administrative Coordinator to join our team at Canada Inc. The successful candidate will be responsible for coordinating seminars, conferences, and daily operations, as well as maintaining office procedures and routines.

Key Responsibilities:

  • Arrange and coordinate seminars, conferences, and other events
  • Coordinate the flow of information within the team
  • Direct and control daily operations
  • Open and distribute mail and other materials
  • Plan and organize daily operations
  • Establish and implement policies and procedures
  • Record and prepare minutes of meetings, seminars, and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Oversee the preparation of reports
  • Order office supplies and maintain inventory
  • Arrange travel, related itineraries, and make reservations
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms, and other documents
  • Perform data entry
  • Perform basic bookkeeping tasks

Work Environment: Fast-paced environment, work under pressure, and tight deadlines.

Personal Suitability: Ability to multitask, organized, and accountability.

Experience: 7 months to less than 1 year, permanent position, 40 hours per week, English language.



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