Administrative Support Specialist

5 days ago


Sudbury, Ontario, Canada Modern Neon Signs Full time
Job Description

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Modern Neon Signs. This role will provide administrative support to our operations team, ensuring seamless day-to-day activities.

About the Role

This is a full-time position that requires strong communication and organizational skills, as well as proficiency in Microsoft Office Suite. The successful candidate will be responsible for providing exceptional customer service, managing office supplies, and maintaining accurate records.

Key Responsibilities:
  • Determine and establish office procedures and routines to maintain efficiency and productivity.
  • Answer telephone calls, relay messages, and direct inquiries to relevant personnel.
  • Order office supplies and maintain inventory levels to ensure adequate stock.
  • Set up and maintain manual and computerized filing systems to ensure easy access to information.
  • Perform data entry tasks with accuracy and attention to detail.
  • Provide exceptional customer service to internal and external clients.
  • Assist with basic bookkeeping tasks, including invoicing and reconciliations.
  • Assign, coordinate, and review projects and programs to meet business objectives.
  • Plan, organize, direct, control, and evaluate daily operations to ensure smooth workflow.
Supervision and Work Environment:

The Administrative Support Specialist will work under the supervision of the Operations Manager and will be responsible for supervising 1-2 staff members. The work environment is fast-paced, with a focus on teamwork and collaboration.

Requirements:
  • Post-secondary education (college diploma or equivalent) in a related field.
  • Minimum 7 months of experience in an administrative support role.
  • Excellent written and verbal communication skills.
  • Ability to multitask and prioritize tasks effectively.
  • Organizational and time management skills.
Additional Information:

The salary for this position is approximately $45,000 - $55,000 per annum, based on industry standards and location. We offer a competitive benefits package, including health insurance, retirement savings plan, and paid time off.



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