Administrative Support Specialist

2 weeks ago


Toronto, Ontario, Canada BBA Consultants Full time

Overview

BBA Consultants, a leading consulting engineering firm, is seeking an Administrative Support Specialist to join our Toronto office.

About the Role

This dynamic and organized individual will support the Office Director in daily management tasks and provide administrative assistance to staff. Key responsibilities include receptionist duties, office management, document formatting, and project document control.

Key Responsibilities:

  • Answer and direct phone calls.
  • Greet and assist visitors.
  • Maintain a welcoming reception area.
  • Maintain the visitor log.
  • Manage office supplies and oversee mail and courier services.
  • Coordinate parking, building access, and logistical support.
  • Manage office-related vendor relationships.
  • Assist with document preparation, formatting, and proofreading.
  • Implement and maintain document control processes for engineering projects.
  • Ensure accurate filing, retrieval, and distribution of project documents.

Requirements:

  • Post-secondary education in office administration or related field preferred.
  • 4-8 years of experience in office administration or management; prior experience in document control is an advantage.
  • Proficient in Microsoft Office and familiar with document control processes.
  • Independent, proactive, adaptable to changing priorities, and a strong team player.
  • In-office presence from Monday to Friday, working 40 hours per week between 9 AM to 4 PM.

Compensation:

We offer a competitive salary range of $55,000 - $75,000 per year, depending on experience.

Benefits:

  • Access to expert coaching and training opportunities.
  • A collaborative team environment that fosters idea-sharing and knowledge exchange.
  • Opportunities for site work and professional growth.
  • Customized training and development plans.
  • Interesting growth opportunities to match your ambitions.

About BBA Consultants:

For over 40 years, we've been pushing the boundaries of engineering to serve our clients in the Energy and Natural Resources sector. We develop innovative, flexible, and sustainable solutions from strategy to execution. As one of Canada's leading private consulting engineering firms, we're committed to providing a unique work environment that values our employees' passion and excellence.



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