Office Coordinator

3 days ago

Leduc, Alberta, Canada Cabinet Arts Ltd Full time
Job Title: Office Administrator

Cabinet Arts Ltd is seeking an experienced Office Administrator to join our team. As an Office Administrator, you will be responsible for providing administrative support to our staff and ensuring the smooth operation of our office.

Key Responsibilities:
  • Provide administrative support to staff, including answering phones, responding to emails, and preparing documents.
  • Manage office supplies and equipment, including ordering and maintaining inventory.
  • Coordinate travel arrangements and book meetings and appointments.
  • Develop and implement administrative procedures to improve office efficiency.
  • Maintain accurate and up-to-date records and files.
Requirements:
  • Secondary (high) school graduation certificate.
  • 1 year of experience in an administrative role.
  • Excellent communication and organizational skills.
  • Ability to work in a fast-paced environment and prioritize tasks effectively.
Working Conditions:
  • Work in a urban area.
  • Work under pressure and meet tight deadlines.
  • Work in a fast-paced environment.
Language:
  • English.
Education:
  • Secondary (high) school graduation certificate.
Experience:
  • 1 year of experience in an administrative role.
Computer and Technology Knowledge:
  • Electronic mail.
  • Spreadsheet.
  • MS Excel.
  • MS Office.
  • MS Windows.
  • Project management software.
Security and Safety:
  • Basic security clearance.
Transportation/Travel Information:
  • Public transportation is available.
Work Conditions and Physical Capabilities:
  • Fast-paced environment.
  • Work under pressure and meet tight deadlines.
  • Work in a fast-paced environment.
Personal Suitability:
  • Efficient interpersonal skills.
  • Excellent oral communication.
  • Excellent written communication.
  • Flexibility.
  • Organized.
  • Reliability.
Support for Persons with Disabilities:
  • Provides physical accessibility accommodations.
  • Provides visual accessibility accommodations.
  • Provides auditory accessibility accommodations.
  • Participates in a government or community program or initiative that supports persons with disabilities.
  • Offers mentorship, coaching and/or networking opportunities for persons with disabilities.
  • Provides awareness training to employees to create a welcoming work environment for persons with disabilities.
  • Applies accessible and inclusive recruitment policies that accommodate persons with disabilities.
Support for Newcomers and Refugees:
  • Participates in a government or community program or initiative that supports newcomers and/or refugees.
  • Assists with immediate settlement needs of newcomers and/or refugees.
  • Supports social and labour market integration of newcomers and/or refugees.
  • Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster.
  • Supports newcomers and/or refugees with foreign credential recognition.
  • Offers mentorship programs that pair newcomers and/or refugees with experienced employees.
  • Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees.
  • Does not require Canadian work experience.
Support for Youths:
  • Participates in a government or community program or initiative that supports youth employment.
  • Offers on-the-job training tailored to youth.
  • Offers mentorship, coaching and/or networking opportunities for youth.
  • Provides awareness training to employees to create a welcoming work environment for youth.
Support for Veterans:
  • Participates in a government or community program or initiative that supports Veterans.
  • Offers mentorship, coaching and/or networking opportunities for Veterans.
  • Provides awareness training to employees to create a welcoming work environment for Veterans.
  • Recruits Veterans and other candidates with military experience through targeted hiring initiatives.
  • Assists with immediate transition needs of Veterans.
  • Offers workshops, counselling services or other resources to help Veterans navigate their transition into the civilian workforce.
  • Supports Veterans in translating their military skills and experience into the language of the civilian job market.
  • Offers flexible onboarding options to allow Veterans to gradually adapt to the civilian workplace.
Support for Indigenous People:
  • Participates in a government or community program or initiative that supports Indigenous people.
  • Offers mentorship, coaching and/or networking opportunities for Indigenous workers.
  • Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations.
  • Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers.
  • Facilitates access to Elders who can offer support and guidance to Indigenous workers.
Support for Mature Workers:
  • Participates in a government or community program or initiative that supports mature workers.
  • Applies hiring policies that discourage age discrimination.
  • Provides staff with awareness training to create a welcoming work environment for mature workers.
  • Offers mentorship, coaching and/or networking opportunities for mature workers.
  • Offers phased retirement options that allow mature workers to gradually reduce their workload.
  • Offers phased re-entry options for mature workers who are returning to work after retiring.
  • Provides workspace accommodations, such as age-appropriate ergonomic considerations, to meet the physical needs of mature workers.
  • Offers resources to help mature workers plan their retirement.
Supports for Visible Minorities:
  • Participates in a government or community program or initiative that supports members of visible minorities.
  • Applies hiring policies that discourage discrimination against members of visible minorities.
  • Offers mentorship programs that pair members of visible minorities with experienced employees.
  • Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities.

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