Current jobs related to Administrative Operations Coordinator - Montreal, Quebec - Veolia

  • Administrative Coordinator

    1 month ago

    Montreal, Quebec, Canada Kinatex Sports Physio Full time

    Job Title: Administrative CoordinatorWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Kinatex Sports Physio. As an Administrative Coordinator, you will play a key role in ensuring the smooth operation of our clinic by handling various administrative tasks, including customer service, accounting, human...

  • Administrative Coordinator

    1 month ago

    Montreal, Quebec, Canada Kinatex Sports Physio Full time

    Job Title: Administrative CoordinatorWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Kinatex Sports Physio. As an Administrative Coordinator, you will play a key role in ensuring the smooth operation of our clinic by handling various administrative tasks, including customer service, accounting, human...

  • Administrative Coordinator

    2 days ago

    Montreal, Quebec, Canada PAPIERS ET EMBALLAGES ARTEAU INC Full time

    Job Title: Administrative CoordinatorJob Overview: We are seeking an experienced Administrative Coordinator to join our team at PAPIERS ET EMBALLAGES ARTEAU INC. The successful candidate will provide administrative support to our executive team, ensuring the smooth operation of our office.Key Responsibilities:Providing administrative support to the executive...

  • Administrative Coordinator

    2 weeks ago

    Montreal, Quebec, Canada PAPIERS ET EMBALLAGES ARTEAU INC Full time

    PAPIERS ET EMBALLAGES ARTEAU INC is seeking an experienced Administrative Coordinator to join our team. As an Administrative Coordinator, you will be responsible for providing high-level administrative support to our executives, including preparing documents, establishing and coordinating administrative policies and procedures, and preparing reports and...

  • Administrative Coordinator

    2 weeks ago

    Montreal, Quebec, Canada PAPIERS ET EMBALLAGES ARTEAU INC Full time

    Job DescriptionPAPIERS ET EMBALLAGES ARTEAU INC is seeking an experienced Administrative Coordinator to join our team. The successful candidate will be responsible for providing high-level administrative support to our executives, ensuring the smooth operation of our office.Key ResponsibilitiesCompile data to prepare documents and reportsEstablish and...

  • Administrative Coordinator

    2 weeks ago

    Montreal, Quebec, Canada PAPIERS ET EMBALLAGES ARTEAU INC Full time

    About the Role:PAPIERS ET EMBALLAGES ARTEAU INC is seeking an experienced Administrative Coordinator to join our team. As an Administrative Coordinator, you will be responsible for providing high-level administrative support to our executives and teams.Key Responsibilities:Compile data to prepare documents and reportsEstablish and coordinate administrative...

  • Administrative Coordinator

    1 month ago

    Montreal, Quebec, Canada Randstad Canada Full time

    Administrative Coordinator OpportunityWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Randstad Canada. As an Administrative Coordinator, you will play a key role in supporting our Talent Acquisition team and ensuring the smooth operation of our office.Key Responsibilities:Assist with the recruitment...

  • Administrative Coordinator

    1 month ago

    Montreal, Quebec, Canada Randstad Canada Full time

    Administrative Coordinator OpportunityWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Randstad Canada. As an Administrative Coordinator, you will play a key role in supporting our Talent Acquisition team and ensuring the smooth operation of our office.Key Responsibilities:Assist with the recruitment...

  • Administrative Coordinator

    4 weeks ago

    Montreal, Quebec, Canada Alstom Full time

    We are seeking an Administrative Coordinator to join our team in Montreal, CA. As an Administrative Coordinator, you will play a key role in supporting the management team and ensuring the smooth operation of our administrative tasks.Key Responsibilities:Coordinate training for all employeesManage the payroll process, including data entry, timesheets, and...

  • Administrative Coordinator

    4 weeks ago

    Montreal, Quebec, Canada Alstom Full time

    We are seeking an Administrative Coordinator to join our team in Montreal, CA. As an Administrative Coordinator, you will play a key role in supporting the management team and ensuring the smooth operation of our administrative tasks.Key Responsibilities:Coordinate training for all employeesManage the payroll process, including data entry, timesheets, and...

  • Administrative Coordinator

    3 weeks ago

    Montreal, Quebec, Canada Alstom Full time

    Job Title: Administrative CoordinatorWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Alstom in Montreal, CA.Job Summary:The Administrative Coordinator will provide administrative support to the management team, ensuring the smooth operation of administrative tasks and processes. This role will contribute...

  • Administrative Coordinator

    2 months ago

    Montreal, Quebec, Canada CB Canada Full time

    Job Summary: We are seeking a highly skilled and detail-oriented Administrative Coordinator to join our team at CB Canada. As an Administrative Coordinator, you will be responsible for providing advanced administrative support in a fast-paced office and warehouse environment. Key Responsibilities: Prepare complex reports and presentations. Conduct analyses...

  • Administrative Coordinator

    2 months ago

    Montreal, Quebec, Canada CB Canada Full time

    Job Summary: We are seeking a highly skilled and detail-oriented Administrative Coordinator to join our team at CB Canada. As an Administrative Coordinator, you will be responsible for providing advanced administrative support in a fast-paced office and warehouse environment. Key Responsibilities: Prepare complex reports and presentations. Conduct analyses...

  • Administrative Coordinator

    2 months ago

    Montreal, Quebec, Canada CB Canada Full time

    Job Summary: We are seeking a highly skilled and detail-oriented Administrative Coordinator to join our team at CB Canada. As an Administrative Coordinator, you will be responsible for providing advanced administrative support in a fast-paced office and warehouse environment. Key Responsibilities: Prepare complex reports and presentations. Conduct analyses...

  • Administrative Coordinator

    2 months ago

    Montreal, Quebec, Canada CB Canada Full time

    Job Summary: We are seeking a highly skilled and detail-oriented Administrative Coordinator to join our team at CB Canada. As an Administrative Coordinator, you will be responsible for providing advanced administrative support in a fast-paced office and warehouse environment. Key Responsibilities: Prepare complex reports and presentations. Conduct analyses...

  • Administrative Coordinator

    1 month ago

    Montreal, Quebec, Canada CB Canada Full time

    Job Summary: We are seeking a highly skilled and detail-oriented Administrative Coordinator to join our team at CB Canada. As an Administrative Coordinator, you will be responsible for providing advanced administrative support in a fast-paced office and warehouse environment. Key Responsibilities: Prepare complex reports and presentations. Conduct analyses...

  • Administrative Coordinator

    2 months ago

    Montreal, Quebec, Canada CB Canada Full time

    Job Summary: We are seeking a highly skilled and detail-oriented Administrative Coordinator to join our team at CB Canada. As an Administrative Coordinator, you will be responsible for providing advanced administrative support in a fast-paced office and warehouse environment. Key Responsibilities: Prepare complex reports and presentations. Conduct analyses...

  • Administrative Coordinator

    2 weeks ago

    Montreal, Quebec, Canada Randstad Canada Full time

    Job SummaryWe are seeking an experienced Administrative Coordinator to join our team at Randstad Canada. As an Administrative Coordinator, you will be responsible for providing administrative support to our clients and ensuring the smooth operation of our office.Key Responsibilities- Provide administrative support to clients, including diary planning,...

  • Administrative Coordinator

    2 weeks ago

    Montreal, Quebec, Canada Ordre des hygiénistes dentaires du Québec Full time

    Job SummaryWe are seeking an experienced Administrative Coordinator to join our team at Ordre des hygiénistes dentaires du Québec. The successful candidate will provide high-level administrative support to our executives and teams, ensuring seamless day-to-day operations.Key ResponsibilitiesCompile and prepare documents, reports, and presentations for...

  • Administrative Coordinator

    2 weeks ago

    Montreal, Quebec, Canada Ordre des hygiénistes dentaires du Québec Full time

    Job Title: Administrative CoordinatorJob Summary:We are seeking an experienced Administrative Coordinator to join our team at Ordre des hygiénistes dentaires du Québec. The successful candidate will provide administrative support to our executive team, ensuring the smooth operation of our office.Key Responsibilities:Compile data to prepare documents and...

Administrative Operations Coordinator

3 months ago

Montreal, Quebec, Canada Veolia Full time

Job Title: Administrative Operations Coordinator

Company Overview

Are you seeking a rewarding opportunity that presents significant challenges?
Would you like to be part of a company dedicated to environmental sustainability?

Join Veolia

Veolia strives to be a leader in the environmental services sector. Our mission of "Sustainable Solutions for a Better Future" reflects the steadfast dedication of our team to make a positive impact on our planet.

By becoming a part of Veolia Water Technologies, you will not only become a vital resource but also contribute to delivering comprehensive solutions for water management. Through innovation in critical areas such as sustainable practices and resource optimization, we aim to provide tailored water solutions for diverse applications.

At Veolia Water Technologies Canada, we are committed to empowering our workforce, enabling them to make informed decisions and effect real change. We seek individuals who share our enthusiasm for sustainability.

Be a part of the ecological transformation by joining our team.

Position Overview

The Administrative Operations Coordinator will assist the operations team with a variety of responsibilities. Your role will encompass providing administrative assistance, coordinating travel arrangements, and ensuring the efficient operation of the department.

Key Responsibilities:

Administrative Support (30%)

  • Manage office administrative functions;
  • Prepare internal reports for departmental monitoring;
  • Organize internal and external training sessions for new hires;
  • Assist in updating departmental files and documentation;
  • Respond to and direct internal communications;
  • Serve as the company's receptionist when necessary;
  • Welcome clients and visitors as required;
  • Prepare, distribute, and send correspondence and packages as needed;

Documentation Management (30%)

  • Update standard departmental documents;
  • Maintain the department's digital network;
  • Copy or scan necessary documents;
  • Draft departmental memos;
  • Review and format documents in Google Docs and Slides;
  • Translate documents between English and French.

Travel Coordination (10%)

  • Assist with travel arrangements (flights, hotels, car rentals);
  • Prepare travel letters for international trips;
  • Manage changes to staff mobile plans while traveling abroad;
  • Handle departmental purchase invoice receipts;
  • Order business cards and internal documents;

Additional Responsibilities (30%)

  • Input data into the company's management system;
  • Keep employee records current (training, health and safety, etc.);
  • Support other team members as needed;
  • Coordinate and onboard new employees;
  • Reserve and manage meeting spaces;
  • Perform other duties related to the position;

Qualifications:

  • College diploma or Bachelor's degree in administration or equivalent experience;
  • At least five (5) years of relevant experience;
  • Familiarity with Google Suite tools - Google Sheets, Google Docs, Google Slides is a plus;
  • Experience in event planning and travel coordination;
  • Exceptional written and verbal communication skills in both English and French (bilingualism required);
  • Ability to prioritize tasks while managing multiple supervisors;
  • Professional demeanor and positive attitude;
  • Discretion and ability to maintain confidentiality;
  • Self-motivated and proactive;

Additional Information:

  • Flexible schedule
  • Option for remote work 2 days per week
  • 10 paid sick days
  • Employer covers 85% of group insurance (intermediate plan)
  • Up to 7% contribution to the employer's retirement plan
  • Profit-sharing opportunities
  • Various social activities

As an inclusive organization, Veolia is committed to diversity and considers all applications equally, without discrimination.