Office Administration Specialist

4 weeks ago

Vaughan, Ontario, Canada sunlight dental clinic Full time
Position Overview

The Administrative Specialist plays a crucial role in ensuring the smooth operation of our clinic. This position involves a variety of administrative tasks that support both the clinical staff and the patients.

Educational Requirements
  • Completion of secondary (high) school graduation certificate is mandatory.
Work Environment

This role is set within a clinic environment, where teamwork and efficiency are paramount.

Key Responsibilities
  • Conduct patient interviews to gather essential case histories.
  • Manage appointment scheduling and confirmations.
  • Complete various insurance and claim forms accurately.
  • Maintain an organized filing system for patient records.
  • Order and manage office supplies and inventory.
  • Establish and uphold office procedures and routines.
  • Input and format medical reports and correspondence electronically, as well as prepare documents for review.
  • Initiate and maintain confidential medical files and records.
  • Prepare meeting agendas and take, transcribe, and distribute minutes.
  • Perform data entry tasks as required.
  • Deliver exceptional customer service to patients and visitors.
Technical Skills

Proficiency in the following software is essential:

  • MS Word
  • MS Excel
  • MS Outlook
  • MS Windows
  • Electronic mail systems
Experience Required

Applicants should have between 2 to 3 years of relevant experience in an administrative capacity.

Work Conditions
  • Ability to thrive in a fast-paced environment.
  • Capable of working under pressure while maintaining attention to detail.
Personal Attributes

The ideal candidate will demonstrate:

  • Accuracy and reliability in all tasks.
  • Strong client focus and interpersonal skills.
  • Excellent verbal and written communication abilities.
  • Flexibility and organizational skills.
  • A collaborative team spirit.
Health and Other Benefits
  • Comprehensive health care plan.
  • Dental and vision care benefits.
  • Disability benefits.
  • Coverage for paramedical services.
  • Free parking available for employees.
Work Hours

This position requires a commitment of 30 to 40 hours per week.

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