Office Administration Specialist
4 weeks ago
The role of the Office Administration Specialist is crucial in ensuring the smooth operation of our organization. This position involves a variety of administrative tasks that support our team and enhance productivity.
Key Responsibilities- Meeting Coordination: Record and prepare minutes for meetings, seminars, and conferences.
- Appointment Management: Schedule and confirm appointments efficiently.
- Communication Handling: Answer telephone calls and relay messages promptly.
- Information Management: Address electronic inquiries and compile necessary data and statistics.
- Inventory Control: Order office supplies and maintain inventory levels.
- Stakeholder Liaison: Collaborate with management, union officials, and HR consultants.
- Reception Duties: Greet visitors and direct them to appropriate contacts or service areas.
- Filing Systems: Set up and maintain both manual and computerized information filing systems.
Proficient in:
- MS Excel
- MS Outlook
- MS Office
Minimum of 3 to 5 years of relevant experience in an administrative role.
Benefits OfferedHealth Benefits- Dental plan
- Disability benefits
- Health care plan
- Paramedical services coverage
- Vision care benefits
- Group insurance benefits
- Life insurance
- Pension plan
- Long-term care insurance
- Maternity and parental benefits
- Free parking available
- Employer-sponsored learning and training
- Paid time off for volunteering or personal days
- Team building opportunities
Employment Type: Permanent
Working Language: English
Working Hours: 40 hours per week
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