Event Planning Specialist
5 days ago
About the Role
PET VALU is seeking a highly organized and detail-oriented Event Planning Specialist to support the planning and execution of all key corporate events, including conferences, tradeshows, and regional meetings.
Key Responsibilities
- Create event briefs, workback schedules, project plans, and other standard tools used in the event industry.
- Support the events team in developing event plans, concepts, themes, and designs.
- Manage conference, trade show, and sponsorship logistics, including processing forms, payments, invoicing, and sponsorship deliverables.
- Coordinate database management and registration processes, as well as travel arrangements for events requiring transportation.
- Contribute to event budgets to ensure revenue and expenses are kept within established boundaries.
- Ensure timely reconciliation of all event invoices.
- Perform physical tasks during event activations, including lifting up to 40lbs.
- Travel approximately 25% of the time.
Requirements
- Experience in event planning, preferably in a corporate setting.
- Proficiency in Microsoft Office, including Outlook, Word, PowerPoint, and Excel.
- Excellent written and verbal communication skills.
- Ability to manage complex assignments with tight deadlines and multiple priorities.
- Professional maturity and ability to remain calm under pressure.
Competencies
- Written Communications – ability to write clearly and concisely in various communication settings.
- Understanding Others – ability to understand group dynamics and motivations.
- Time Management – ability to prioritize tasks and manage time effectively.
- Listening – ability to actively listen and accurately restate others' opinions.
- Customer Focus – dedication to meeting customer expectations and requirements.
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