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Event Planning Specialist

2 months ago

Markham, Ontario, Canada ADEM Company Inc. Full time
Event Coordinator Job Description

ADEM Company Inc. is seeking a highly organized and detail-oriented Event Coordinator to join our team. As an Event Coordinator, you will be responsible for planning and executing conferences, meetings, and special events.

Key Responsibilities:
  • Promote conference and meeting services: Develop and implement marketing strategies to promote our conference and meeting services.
  • Inspect and select sites: Conduct site visits and select venues that meet our requirements.
  • Develop marketing and communication plans: Create and implement marketing and communication plans to promote our events.
  • Develop media strategies and public relations activities: Develop and implement media strategies and public relations activities to promote our events.
  • Develop sponsorship, partnership or fundraising programs: Develop and implement sponsorship, partnership, or fundraising programs to support our events.
  • Solicit event donors: Identify and solicit event donors to support our events.
  • Assist in budget preparation: Assist in preparing budgets for our events.
  • Assist in site selection and attend to related details: Assist in selecting sites and attend to related details.
  • Co-ordinate media services: Co-ordinate media services for our events.
  • Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events: Co-ordinate set-ups, staging, seating, parking, communication systems, and other details for special events.
  • Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment: Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment.
  • Plan schedules, goals and objectives: Plan schedules, goals, and objectives for our events.
  • Research and design special events programs: Research and design special events programs.
  • Plan for VIP arrangements: Plan for VIP arrangements.
  • Prepare final financial and other reports: Prepare final financial and other reports for our events.
  • Manage Event Logistics: Manage event logistics.
  • Identify human resources requirements: Identify human resources requirements for our events.
Requirements:
  • Valid driver's licence: A valid driver's licence is required.
  • Willing to travel: Willingness to travel is required.
  • Attention to detail: Attention to detail is essential.
  • Work under pressure: Ability to work under pressure is required.
  • Tight deadlines: Ability to meet tight deadlines is essential.
  • Fast-paced environment: Ability to work in a fast-paced environment is required.
  • Overtime required: Overtime may be required.
  • Client focus: A client-focused approach is essential.
  • Efficient interpersonal skills: Efficient interpersonal skills are required.
  • Excellent oral communication: Excellent oral communication skills are essential.
  • Excellent written communication: Excellent written communication skills are required.
  • Flexibility: Flexibility is essential.
  • Initiative: Ability to take initiative is required.
  • Organized: An organized approach is essential.
  • Team player: A team player approach is required.
  • Time management: Ability to manage time effectively is essential.
  • Ability to multitask: Ability to multitask is required.
Experience:
  • 1 year to less than 2 years: 1 year to less than 2 years of experience is required.
Benefits:
  • Dental plan: A dental plan is offered.
  • Health care plan: A health care plan is offered.
  • Permanent employment: Permanent employment is offered.
  • English language: English language is the primary language of communication.
  • 35 hours per week: 35 hours per week is the standard work schedule.