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Front Desk Coordinator
2 months ago
We are seeking a highly organized and detail-oriented Receptionist / Front Desk Coordinator to join our team at MPS Executive Suites in Vancouver's West Broadway corridor. As a key member of our close-knit team, you will be responsible for providing exceptional client support and ensuring the smooth operation of our front desk.
Key Responsibilities- Greeting and Communication: Greet visitors and clients with a friendly and professional demeanor, providing a positive first impression of our company.
- Switchboard Management: Manage a multi-line switchboard to answer, screen, and forward calls effectively, ensuring timely and accurate communication with clients and colleagues.
- Administrative Support: Perform various administrative tasks, including scanning, faxing, photocopying, printing, and emailing, to support the efficient operation of our office.
- Meeting Room Management: Manage meeting room bookings and update both physical and online calendars to ensure seamless coordination of events and appointments.
- Document Handling: Provide basic administrative support, including document handling, typing, and editing, to ensure accurate and timely completion of tasks.
- Attention to Detail: You have an eye for detail and take pride in your accuracy, ensuring that all tasks are completed to a high standard.
- Professionalism and Friendliness: You have a positive approach to customer service and enjoy bringing joy to others, providing a warm and welcoming experience for clients and visitors.
- Organizational Skills: You excel at juggling tasks and managing time efficiently, prioritizing tasks and meeting deadlines to ensure the smooth operation of our office.
- Excellent Communication: Your written and verbal English skills are top-notch, with perfect spelling, grammar, and neat handwriting, enabling you to effectively communicate with clients and colleagues.
- Tech Savviness: You are comfortable with Microsoft Office and Windows, with previous switchboard experience as an asset, allowing you to efficiently manage our front desk operations.
- Collaborative Team Environment: You will be part of a close-knit team that values collaboration, positivity, and growth, working together to achieve our goals and support each other's success.
- Vibrant Professional Environment: You will work in a unique and vibrant professional environment in Vancouver's thriving business community, surrounded by like-minded professionals and entrepreneurs.
- Benefits and Opportunities: You will have access to a range of benefits and opportunities to develop your skills in office administration, enabling you to grow and succeed in your career.
