Accounts Payable Specialist

2 weeks ago


Calgary, Alberta, Canada DIALOG-DESING Full time

Job Summary:

We are seeking an experienced Accounts Payable Administrator to join our team at DIALOG-DESIGN. As an Accounts Payable Administrator, you will play a critical role in supporting our national Accounts Payable team by standardizing and improving processes across all DIALOG studios.

Key Responsibilities:

  • Review and process employee expenses
  • Review and verify vendor invoices and cheque requests
  • Enter, upload and post invoices into system
  • Review, match, complete the backups and process credit card bills
  • Prepare and process electronic transfers and wire payments
  • Prepare and perform cheque runs
  • Obtain payment approvals and cheque signatures
  • Enter and post journal entries
  • Reconcile accounts payable transactions
  • Monitor accounts to ensure payments are up to date
  • Research and resolve invoice discrepancies and issues
  • Respond to vendors inquiries
  • Assist with month end and year end closing
  • Monitor multiple shared inboxes for invoices and inquiries
  • Perform vendors' file maintenance
  • Backup to the AP administrators
  • Perform routine accounting work following established procedures, such as posting a variety of accounting entries and preparing invoices
  • Code, enter, verify, and reconcile transactions relating to accounts payable, cheques, invoices, and cheque requisitions
  • Work with internal approvers and other accounting staff to avoid delays and ensure all items are posted promptly

Requirements:

  • 3 - 5 years of accounts payable experience
  • Knowledge of SAP Concur and BST accounting software is an advantage
  • Advanced computer and Excel skills is a must
  • Experience posting vendor invoices per month
  • Experience obtaining internal approvals for vendor payments
  • Experience with project coding
  • Knowledge of general accounting procedures
  • Proficient in data entry and management
  • Ability to work independently and with a team
  • Need to have a go-getter and self-motivated problem solver attitude

About DIALOG-DESIGN:

DIALOG-DESIGN is a multi-disciplinary collaborative of architects, interior designers, urban designers and planners, structural, mechanical and electrical engineers, and landscape architects who design for community wellbeing and urban vibrancy. We are a fun-loving bunch of big thinkers and do-gooders, who are collaborative in our approach, diverse in our perspectives, aspirational in our pursuits, and optimistic about what's next.



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