Office Coordinator

1 week ago

St John's, Newfoundland and Labrador, Canada Lucky House Restaurant Limited Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Lucky House Restaurant Limited. As an Administrative Support Specialist, you will play a vital role in ensuring the smooth operation of our restaurant's administrative functions.

Key Responsibilities
  • Evaluate Daily Operations: Analyze and assess the efficiency of our daily operations to identify areas for improvement.
  • Manage Mail and Materials: Open and distribute mail, packages, and other materials in a timely and secure manner.
  • Financial Planning: Assist in planning and controlling budgets and expenditures to ensure financial stability.
  • Training and Development: Train and develop other workers to enhance their skills and knowledge.
  • Recruitment Strategies: Plan, develop, and implement effective recruitment strategies to attract top talent.
  • Communication: Answer telephone calls, relay messages, and respond to inquiries in a professional and courteous manner.
  • Supply Chain Management: Order office supplies and maintain inventory levels to ensure seamless operations.
  • Payroll Administration: Oversee payroll administration, including processing payroll, managing benefits, and ensuring compliance with regulations.
  • Travel Arrangements: Arrange travel, itineraries, and make reservations as needed.
  • Customer Service: Greet customers, direct them to contacts or service areas, and provide exceptional customer service.
  • Information Management: Set up and maintain manual and computerized information filing systems to ensure accurate and efficient record-keeping.
  • Correspondence and Documents: Type and proofread correspondence, forms, and other documents to ensure accuracy and professionalism.
  • Staffing and Recruitment: Recruit and hire workers, and carry out related staffing actions to ensure a skilled and diverse workforce.
  • Bookkeeping: Perform basic bookkeeping tasks, including data entry, invoicing, and reconciliations.Computer and Technology Skills
    • Microsoft Excel: Proficient in using Microsoft Excel for data analysis, budgeting, and reporting.
    • Microsoft Outlook: Skilled in using Microsoft Outlook for email management, calendar organization, and task automation.
    • Microsoft Word: Proficient in using Microsoft Word for document creation, editing, and formatting.
    Area of Specialization
    • Accounting: Knowledge of accounting principles, including financial statements, budgeting, and financial analysis.
    • Payroll Services: Familiarity with payroll regulations, including tax laws, benefits, and compliance.
    Security and Safety
    • Criminal Record Check: Must undergo a criminal record check to ensure a safe and secure work environment.
    Work Conditions and Physical Capabilities
    • Independence: Ability to work independently with minimal supervision.
    • Attention to Detail: Strong attention to detail to ensure accuracy and precision in all tasks.
    Personal Suitability
    • Multitasking: Ability to multitask and prioritize tasks to meet deadlines and achieve goals.
    • Accuracy: Strong commitment to accuracy and attention to detail in all aspects of work.
    • Quick Learner: Ability to quickly learn new skills and adapt to changing situations.
    • Work Term: Permanent position with a minimum of 30-35 hours per week.
    • Work Language: English language proficiency required.

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