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Office Coordinator

3 months ago

St John's, Newfoundland and Labrador, Canada SPRINGCLIFF SERVICE CONSULTING TRADING LTD. Full time
Position Overview

We are seeking a dedicated and organized Office Coordinator to join our team at SPRINGCLIFF SERVICE CONSULTING TRADING LTD.. This role is essential in ensuring the smooth operation of our office environment.

Employment Details
  • Employment Duration: Permanent
  • Working Language: English
  • Work Hours: 35 hours per week
Educational Requirements
  • Bachelor's degree
  • or equivalent professional experience
Work Environment
  • Corporate Services
Key Responsibilities
  • Document and prepare summaries of meetings, seminars, and conferences
  • Establish and implement office protocols and workflows
  • Coordinate and confirm appointments
  • Manage telephone communications and relay messages
  • Respond to electronic inquiries
  • Gather and compile data, statistics, and other relevant information
  • Provide guidance to senior management
  • Procure office supplies and oversee inventory management
  • Welcome visitors and direct them to appropriate contacts or service areas
  • Organize and maintain both manual and digital filing systems
  • Draft and proofread correspondence, forms, and various documents
  • Conduct data entry tasks
  • Deliver exceptional customer service
  • Maintain and oversee digital databases
  • Execute basic bookkeeping responsibilities
  • Plan, organize, direct, control, and assess daily operations
Technical Proficiencies
  • MS Excel
  • MS Outlook
  • MS PowerPoint
  • MS Windows
  • MS Word
  • MS Office Suite
  • QuickBooks
Industry Knowledge
  • Engineering
  • Finance
  • Business Administration
Specialization Areas
  • Correspondence Management
  • Report and Record Keeping
  • Contract Management
  • Invoice Processing
  • Accounting Functions
Travel and Transportation
  • Possession of a personal vehicle
  • Willingness to travel as required
  • Valid driver's license
  • Travel expenses covered by the employer
Work Conditions
  • Ability to work independently
  • Capable of performing under pressure
  • Meeting tight deadlines
  • Strong attention to detail
  • Repetitive task management
  • Ability to work with minimal supervision
Personal Attributes
  • Multitasking abilities
  • Excellent verbal communication skills
  • Strong written communication skills
  • Flexibility and adaptability
  • Sound judgment
  • Organizational skills
  • Accuracy in work
  • Client-focused approach
  • Reliability
  • Quick learning capability
Experience Requirements
  • 5 years or more in a similar role