Office Coordinator

4 weeks ago

Collingwood, Ontario, Canada Jaago Inc. Full time
Position Overview

As an Office Coordinator at Jaago Inc., you will play a vital role in ensuring the smooth operation of our office environment. This is a permanent position that requires a commitment of 32 to 40 hours per week. The ideal candidate will possess a secondary school graduation certificate and have 7 months to less than 1 year of relevant experience.

Work Environment

Your responsibilities will be centered around the transportation, communication, and utilities sector, where you will be expected to manage various administrative tasks effectively.

Key Responsibilities
  • Organize and coordinate events such as seminars and conferences.
  • Document and prepare minutes for meetings and events.
  • Establish and implement office procedures and routines.
  • Schedule and confirm appointments for staff and clients.
  • Oversee contract management and administration.
  • Handle incoming calls and relay messages appropriately.
  • Respond to electronic inquiries in a timely manner.
  • Compile and analyze data, statistics, and other relevant information.
  • Provide advisory support to senior management.
  • Manage inventory and order office supplies as needed.
  • Coordinate travel arrangements and itineraries.
  • Welcome visitors and direct them to the appropriate contacts.
  • Maintain both manual and digital filing systems.
  • Prepare and proofread various documents and correspondence.
  • Plan, organize, and evaluate daily operations to ensure efficiency.
Technical Skills

Proficiency in MS Windows and MS Office is essential for this role, along with familiarity with business terminology.

Personal Attributes

The successful candidate will demonstrate:

  • Exceptional multitasking abilities.
  • Strong oral and written communication skills.
  • Flexibility and sound judgment.
  • Organizational skills and a team-oriented mindset.
  • Reliability and a focus on client satisfaction.
Inclusivity and Support

Jaago Inc. is committed to fostering an inclusive workplace. We provide mentorship and networking opportunities for individuals from diverse backgrounds, including persons with disabilities, newcomers, veterans, Indigenous peoples, mature workers, and visible minorities.

Work Conditions

This role is set in a fast-paced environment that requires the ability to work under pressure and meet tight deadlines. Attention to detail and the capacity to handle a large workload are crucial for success in this position.

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