Office Operations Coordinator

2 weeks ago

Collingwood, Ontario, Canada Jaago Inc. Full time
About Jaago Inc.

We are a dynamic organization seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a vital role in ensuring the smooth operation of our office.

Key Responsibilities:
  • Administrative Support: Provide administrative support to senior management and other team members, including preparing correspondence, reports, and presentations.
  • Office Operations: Coordinate and manage office operations, including scheduling appointments, managing calendars, and maintaining records.
  • Communication: Develop and maintain effective communication with internal and external stakeholders, including clients, vendors, and colleagues.
  • Travel Arrangements: Arrange travel itineraries, book flights and hotels, and make reservations as needed.
  • Inventory Management: Maintain inventory of office supplies and equipment, and ensure that all necessary materials are available.
  • Data Entry: Enter data into computer systems, including spreadsheets, databases, and other software applications.
  • Minute Taking: Take minutes of meetings, seminars, and conferences, and distribute them to relevant parties.
  • Contract Management: Manage contracts, including reviewing, negotiating, and renewing agreements.
  • Financial Management: Assist with financial tasks, including preparing invoices, reconciling accounts, and managing expenses.
  • Reporting: Prepare and submit reports to senior management and other stakeholders, including financial reports, progress reports, and other relevant information.
Requirements:
  • Education: Secondary (high) school graduation certificate.
  • Experience: 7 months to less than 1 year of experience in an administrative role.
  • Language: English.
  • Computer Skills: Proficient in MS Windows and MS Office.
  • Technical Skills: Familiarity with business terminology and concepts.
  • Personal Skills: Excellent communication, organizational, and time management skills.
Work Environment:

Our office is a fast-paced environment with tight deadlines and a large workload. You will be working in a team environment with a focus on client satisfaction and service excellence.

What We Offer:
  • Competitive Salary: We offer a competitive salary and benefits package.
  • Opportunities for Growth: We offer opportunities for growth and professional development.
  • Supportive Team: We have a supportive team environment with a focus on collaboration and teamwork.
How to Apply:

If you are a motivated and organized individual with excellent communication and administrative skills, please submit your application, including your resume and cover letter, to [insert contact information].

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