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Office Coordinator

3 months ago

Collingwood, Ontario, Canada Jaago Inc. Full time
Position Overview

We are seeking a dedicated Administrative Assistant to provide essential support within our organization, Jaago Inc. This role is pivotal in ensuring smooth operations and effective communication across various departments.

Key Responsibilities
  • Work Term: Permanent
  • Work Language: English
  • Hours: 32 to 40 hours per week
  • Education: Secondary (high) school graduation certificate
  • Experience: 7 months to less than 1 year
Work Environment

The successful candidate will operate in a dynamic setting focused on transportation, communication, and utilities.

Core Duties
  • Organize and coordinate seminars, conferences, and related events.
  • Document and prepare minutes for meetings and conferences.
  • Establish and implement office procedures and routines.
  • Schedule and confirm appointments efficiently.
  • Manage contracts and agreements.
  • Handle incoming calls and relay messages appropriately.
  • Respond to electronic inquiries in a timely manner.
  • Compile and analyze data, statistics, and other relevant information.
  • Provide advisory support to senior management.
  • Order and maintain office supplies and inventory.
  • Coordinate travel arrangements and itineraries.
  • Welcome visitors and direct them to appropriate contacts.
  • Set up and maintain both manual and computerized filing systems.
  • Draft and proofread correspondence and documents.
  • Oversee daily operations and ensure efficiency.
Technical Skills
  • Proficient in MS Windows and MS Office.
Specialized Knowledge
  • Familiarity with business terminology, including correspondence, reports, contracts, statistics, financial statements, and invoices.
Work Conditions
  • Fast-paced environment requiring the ability to work under pressure and meet tight deadlines.
  • Attention to detail is crucial in managing a large workload.
  • Ability to handle repetitive tasks effectively.
Personal Attributes
  • Strong multitasking abilities.
  • Excellent oral and written communication skills.
  • Organizational skills and flexibility.
  • Team-oriented with a focus on client satisfaction.
  • Reliability and sound judgment.
Inclusivity Initiatives

Jaago Inc. is committed to fostering an inclusive workplace. We provide mentorship and training opportunities for individuals from diverse backgrounds, including persons with disabilities, newcomers, veterans, Indigenous peoples, mature workers, and visible minorities.

We encourage applicants who align with our values of diversity and inclusion to consider this opportunity.