Executive Office Administrative Coordinator

3 weeks ago

Winnipeg, Manitoba, Canada Manitoba Metis Federation Full time

Position Overview:

The Manitoba Métis Federation (MMF) is seeking to fill a full-time Administrative Assistant role. This position plays a crucial part in supporting the daily functions of the executive office, including the Policy and Delivery Unit, Chief Operating Officer, and the President's Office as needed. The Administrative Assistant will also provide assistance with Ministerial files and portfolios as required.

Key Responsibilities:

  • Prepare financial documents such as cheque requisitions and purchase orders;
  • Draft, edit, and proofread various documents including reports, letters, and briefing notes;
  • Manage scheduling for appointments, meetings, and travel arrangements while maintaining the department calendar;
  • Conduct research and assist in the preparation of financial reports and record-keeping;
  • Organize meeting agendas and information kits, and take, transcribe, and edit meeting minutes;
  • Process and maintain logs of incoming and outgoing correspondence;
  • Copy and organize documents for distribution and filing;
  • Develop and uphold both electronic and physical filing systems;
  • Greet visitors, screen phone calls, take messages, and assess urgency;
  • Manage and order office supplies as necessary.

Qualifications:

  • Post-secondary education in Business Administration, Administrative Assistance, or a related field;
  • A minimum of two years of experience in an Administrative Assistant or Executive Assistant role;
  • Strong communication skills with experience in drafting correspondence and preparing reports;
  • Proficiency in a computerized office environment, particularly with Microsoft Office;
  • Proven ability to create and maintain filing systems while handling confidential records;
  • Excellent organizational, interpersonal, and time management skills;
  • Experience in a not-for-profit organization and with Indigenous communities is advantageous;
  • Familiarity with Red River Métis culture and MMF programs is a definite plus;
  • Willingness to travel and possess a valid driver's license with access to a reliable vehicle.

The MMF offers a comprehensive benefits package, including health, dental, vision, pension, and vacation. Access to an on-site fitness facility and an in-house restaurant is also available.

Application Process:

Interested candidates are encouraged to submit their resume and cover letter, referencing the job posting number.

The MMF requires a satisfactory criminal record check prior to employment commencement. Existing criminal record checks dated within three months of the start date will be accepted. Obtaining this document does not guarantee employment.

Preference will be given to qualified Red River Métis applicants, who are encouraged to self-identify in their cover letter. Internal applicants are also encouraged to apply for career opportunities within our Government.

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