Virtual Office Administrator
4 weeks ago
Position Overview
The Executive Administrative Coordinator plays a vital role within our professional services team, providing comprehensive support for executive search and research initiatives. This position is dedicated to ensuring that our clients and candidates receive exceptional care and respect while managing the general and application communication channels. The coordinator will collaborate closely with the entire Pathways team, utilizing our internal systems and adhering to our established model of project management and service excellence.
In a remote work environment, the Executive Administrative Coordinator will be responsible for data entry, document management, responding to inquiries, and maintaining up-to-date systems.
Key Responsibilities- Process and respond to incoming applications, ensuring timely and accurate communication with all candidates.
- Oversee the general online mailbox, addressing inquiries promptly and directing them to the appropriate team members as needed.
- Maintain and update the executive search software database, ensuring the accuracy and completeness of candidate information and related data.
- Execute data entry tasks with meticulous attention to detail.
- Assist in project research, including identifying potential candidates based on specific search criteria provided by the project team.
- Support proofreading of opportunity profiles, candidate profiles, and other recruitment-related documents.
- Participate in team meetings as required.
- Handle confidential information with discretion, adhering to all relevant privacy and data protection regulations.
- Perform additional duties as required, with opportunities for growth and professional development.
- A post-secondary education in business, commerce, administration, or communications, along with 5+ years of administrative or office experience, is preferred. Proficiency in English is required, and knowledge of French is an asset.
- Outstanding written and verbal communication skills.
- Team-oriented with the ability to work respectfully with a diverse team and client base.
- Exceptional time management skills; adaptable to changing workloads and priorities.
- Strong organizational skills and a commitment to the successful completion of projects.
- Competence in using modern technologies and business tools, including CRM software.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook). Familiarity with Canadian Indigenous communities and markets is a plus. Indigenous applicants are encouraged to apply.
- Remote work position with a provided work computer system.
- Compensation of $20 per hour with a minimum of 25 hours per week, offering a flexible work schedule.
Application Process
This role presents an exciting opportunity to contribute to the organization's mission while utilizing your existing skills and fostering professional growth. Interested candidates are encouraged to submit a comprehensive résumé and cover letter outlining their interest, qualifications, and experiences.
Consideration of candidates will begin immediately, with applications reviewed as they are received.
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