Special Events Coordinator

5 days ago

Toronto, Ontario, Canada SUNRAY GROUP OF HOTELS INC. Full time
About the Role

We are seeking a highly organized and detail-oriented Special Events Coordinator to join our team at SUNRAY GROUP OF HOTELS INC. As a key member of our events team, you will be responsible for coordinating and executing conferences, meetings, and special events.

Key Responsibilities
  • Promote Conference and Meeting Services
    • Develop and implement marketing and communication plans to promote our conference and meeting services
    • Research and design special events programs to meet the needs of our clients
  • Coordinate Event Logistics
    • Coordinate and monitor conference and meeting activities, including set-ups, staging, seating, parking, and communication systems
    • Arrange for production or purchase of promotional products, such as brochures and signage
  • Manage Event Budgets
    • Assist in budget preparation and management for events
    • Coordinate with vendors and suppliers to ensure timely and cost-effective delivery of services
  • Develop Registration Systems
    • Implement registration systems for events, including online registration and payment processing
    • Develop information materials, such as event programs and agendas
  • Coordinate Media Services
    • Coordinate media services, including audio-visual equipment and technical support
    • Arrange for media coverage, including photography and videography
  • Plan and Arrange for Accommodations and Transportation
    • Plan and arrange for accommodations and transportation services for event attendees
    • Coordinate with vendors and suppliers to ensure timely and cost-effective delivery of services
  • Develop and Implement Business Plans
    • Develop and implement business plans to meet the needs of our clients and drive revenue growth
    • Monitor and evaluate the success of events and make recommendations for improvement
Requirements
  • Education
    • College/CEGEP degree in Hospitality, Event Management, or related field
  • Experience
    • 2 years to less than 3 years of experience in event coordination or a related field
  • Skills
    • Excellent communication and organizational skills
    • Ability to work in a fast-paced environment and meet deadlines
    • Proficiency in MS Office, including Excel, Word, and PowerPoint
What We Offer
  • Competitive Salary and Benefits
    • Competitive salary and benefits package, including dental plan, health care plan, and vision care benefits
  • Opportunities for Professional Growth
    • Opportunities for professional growth and development in a dynamic and fast-paced environment

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