Office Manager

2 months ago

Ottawa, Ontario, Canada Opal Corporate Connections Full time
Job Summary

We are seeking a highly skilled and experienced Office Manager to join our team at Opal Corporate Connections. The successful candidate will be responsible for providing leadership and direction to all activities related to accounting, bookkeeping, administration, human resources, office management, and safety.

Key Responsibilities

  • Function as an effective member of the management team, setting overall direction for the company and representing the administrative and accounting functions in all planning efforts.
  • Maintain and update the Employee Handbook and Policies.
  • Prepare all budget and financial reports as needed by management team members and other functional managers.
  • Track and analyze monthly operating results against the established budget.
  • Direct, coordinate, staff, and oversee all aspects of the company's administrative and bookkeeping functions.
  • Oversee financial activities and provide backup support to Accounts Receivable, Invoicing, Accounts Payable, and Payroll functions.
  • Administer all employee benefit programs, maintain and update employee files, and interface with payroll process as needed.
  • Annually identify receivables to be written off as bad debt.
  • Ensure that all client account inquiries are responded to in a timely and professional manner.
  • Support all company functions in recruiting and hiring new employees, including screening resumes and applications, conducting phone or in-person interviews, conducting pre-employment testing and background checks, and executing new hire orientation.
  • Coordinate and assist with all terminations, layoffs, and leaves of absence.
  • Establish relevant policies and procedures for, and assist managers in timely execution of, performance assessment, employee development plans, and training programs.
  • Submit and track all Worker's Compensation claims and related compliance requirements.
  • Assist managers and employees with performance and discipline issues as needed.
  • Support continuous improvement in all company processes and procedures.
  • Network with executives in similar positions.
  • Approve all financial reports.
  • Work with managers responsible for all company functions to support personnel planning related to capacity and hiring, discipline and terminations, retirements or extended absences, and training and development.
  • Maintain effective communication and working relationship with external accountant, tax advisors, and other professionals.
  • Maintain strong working relationships with appropriate insurance industry, trade association, training provider, supplier, and community contacts.
  • Monthly tax payments, provide backup.
  • Support purchasing department.
  • Depreciation.
  • Required yearly licenses for truck and business.

Performance Competencies

  • Integrity
  • Oral Communication
  • Written Communication
  • Team Building
  • Planning and Organizing
  • Independent / Takes Initiative
  • Accounting and Bookkeeping
  • Judgment and Decision-Making
  • Dependability
  • Technology

Requirements

  • Must be able to go to location 5 days per week.
  • Must have accounting/payroll experience.
  • Must have HR experience.
  • Must have office management experience.

Benefits

  • RRSP Matching.
  • 3 weeks vacation.
  • Great benefits.
  • Fantastic culture.

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