Administrative Support Specialist

4 weeks ago

Bedford, Quebec, Canada DXB Logistics Inc. Full time
Position Overview

As an Administrative Support Specialist at DXB Logistics Inc., you will play a crucial role in ensuring the smooth operation of our office environment. Your responsibilities will encompass a variety of administrative tasks that support our logistics and transportation services.

Key Responsibilities
  • Organizational Coordination: Arrange and coordinate seminars, conferences, and meetings to facilitate effective communication and collaboration.
  • Human Resources Support: Assist in coordinating HR activities to align with the company's objectives.
  • Operational Evaluation: Evaluate daily operations to identify areas for improvement.
  • Mail Management: Open and distribute incoming mail and other materials efficiently.
  • Daily Operations Planning: Plan and organize daily operational tasks to enhance productivity.
  • Meeting Documentation: Record and prepare minutes for meetings, seminars, and conferences.
  • Recruitment Strategy Development: Plan, develop, and implement effective recruitment strategies.
  • Appointment Scheduling: Schedule and confirm appointments for team members.
  • Contract Management: Manage contracts and related documentation.
  • Communication Handling: Answer telephone calls and relay messages promptly.
  • Electronic Inquiries: Respond to electronic inquiries with professionalism.
  • Data Compilation: Compile data, statistics, and other relevant information for reporting purposes.
  • Employee Support: Address employee questions and concerns effectively.
  • Visitor Reception: Greet visitors and direct them to the appropriate contacts or service areas.
  • Information Management: Set up and maintain both manual and computerized filing systems.
  • Document Preparation: Type and proofread correspondence, forms, and other documents accurately.
  • Data Entry: Perform data entry tasks with attention to detail.
  • Customer Service: Provide exceptional customer service to clients and stakeholders.
  • Database Management: Maintain and manage digital databases efficiently.
Required Skills and Qualifications
  • Education: Secondary (high) school graduation certificate.
  • Experience: 1 to 2 years of relevant experience in an administrative role.
  • Technical Proficiency: Knowledge of MS Office Suite, including MS Excel, MS PowerPoint, and MS Word.
Work Environment
  • Independence: Ability to work independently with minimal supervision.
  • Pressure Management: Capability to work under pressure while maintaining attention to detail.
  • Repetitive Tasks: Willingness to perform repetitive tasks as needed.

This position is permanent and requires a commitment of 35 to 45 hours per week. The primary working language is English.

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