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Administrative Support Specialist

3 months ago

Bedford, Quebec, Canada DXB Logistics Inc. Full time
Position Overview

As an Administrative Support Specialist at DXB Logistics Inc., you will play a crucial role in ensuring the smooth operation of our office within the transportation sector. Your organizational skills and attention to detail will be vital in managing various administrative tasks.

Educational Requirements
  • Completion of secondary (high) school graduation certificate is required.
Work Environment

This position is situated in a dynamic transportation company, where you will be expected to thrive in a fast-paced setting.

Key Responsibilities
  • Organize and coordinate seminars, conferences, and other events.
  • Oversee HR department activities to align with organizational objectives.
  • Assess daily operations for efficiency and effectiveness.
  • Manage incoming mail and materials.
  • Plan and organize daily operational activities.
  • Document and prepare minutes for meetings and conferences.
  • Develop and implement recruitment strategies.
  • Schedule and confirm appointments as needed.
  • Handle contract management.
  • Answer and relay telephone calls and messages.
  • Respond to electronic inquiries promptly.
  • Compile and analyze data and statistics.
  • Address employee inquiries and concerns.
  • Welcome visitors and direct them appropriately.
  • Establish and maintain both manual and digital filing systems.
  • Type and proofread various documents.
  • Conduct data entry tasks.
  • Provide exceptional customer service.
  • Maintain and manage the digital database effectively.
Technical Skills

Proficiency in the following software is essential:

  • MS Excel
  • MS PowerPoint
  • MS Word
  • MS Office Suite
Work Conditions
  • Ability to work independently and manage time effectively.
  • Capable of performing under pressure.
  • Strong attention to detail is necessary.
  • Willingness to perform repetitive tasks.
  • Ability to work with minimal supervision.
Experience Requirements

A minimum of 1 year to less than 2 years of relevant experience is preferred. This is a permanent position requiring a commitment of 35 to 45 hours per week, with English as the primary working language.