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Administrative Support Specialist

3 months ago

Bedford, Quebec, Canada DXB Logistics Inc. Full time
Position Overview

We are seeking a dedicated Office Administrative Assistant to support our operations at DXB Logistics Inc.. This role is crucial in ensuring the smooth functioning of our administrative tasks within the transportation sector.

Educational Requirements
  • Completion of secondary (high) school graduation certificate is required.
Work Environment

The successful candidate will work in a dynamic transportation company, contributing to various administrative functions.

Key Responsibilities
  • Organize and coordinate seminars, conferences, and meetings.
  • Facilitate the HR department's activities to align with organizational objectives.
  • Assess daily operations for efficiency and effectiveness.
  • Manage incoming mail and other correspondence.
  • Plan and oversee daily operational tasks.
  • Document and prepare minutes for meetings and events.
  • Develop and implement effective recruitment strategies.
  • Schedule and confirm appointments as needed.
  • Oversee contract management.
  • Handle telephone communications and relay messages.
  • Respond to electronic inquiries promptly.
  • Compile and analyze data and statistics.
  • Address employee inquiries and concerns.
  • Welcome visitors and direct them appropriately.
  • Establish and maintain both manual and digital filing systems.
  • Prepare and proofread various documents.
  • Conduct data entry tasks.
  • Provide exceptional customer service.
  • Maintain and manage the digital database effectively.
Technical Skills
  • Proficiency in MS Excel, MS PowerPoint, MS Word, and MS Office.
Work Conditions
  • Ability to work independently and under pressure.
  • Strong attention to detail and ability to handle repetitive tasks.
  • Capability to work with minimal supervision.
Experience Requirements
  • 1 to 2 years of relevant experience is preferred.
  • This is a permanent position.
  • Working language is English.
  • Expected working hours range from 35 to 45 hours per week.