Executive Administrative Assistant

2 days ago

Calgary, Alberta, Canada Longbow Capital Full time
Job Title: Executive Administrative Assistant

Longbow Capital Inc. is a dynamic and growing private equity firm in downtown Calgary, AB. We are seeking an Executive Administrative Assistant to help maximize the effectiveness of our investment team and to support the office.

Key Responsibilities:
  • Provide administrative support to the investment team, including fielding telephone calls, setting up calls, greeting visitors, and ordering office supplies.
  • Oversee office maintenance and organization, working with building management as needed.
  • Maintain the primary administration of electronic document filing systems, archiving services, and associated file maintenance and management of off-site file storage.
  • Contribute to the firm's administrative process, including making procedural improvements and corrective actions as identified.
  • Support employee day-to-day inquiries and requests.
  • Book meetings and travel arrangements for team members.
  • Handle and distribute all mail and arrange couriers.
  • Data entry, record keeping, and file organization.
  • Perform other clerical receptionist duties, such as filing, photocopying, and printing.
  • Maintain office security by monitoring the logbook and issuing visitor cards.
Requirements:
  • At least 1 to 2 years of administrative experience, with priority given to experience within the financial services industry.
  • Proficiency with MS Outlook, Excel, and Word, and experience with a CRM database.
  • Excellent communication skills in English, both written and verbal, with exceptional attention to detail.
  • A self-starter with the ability to take initiative and think critically to seek out information and solutions independently.
  • Experience working independently, as well as in partnership with other team members.
  • The ability to work in a dynamic and fast-paced, entrepreneurial environment requiring strong organization, time management, and prioritization skills with the confidence to adapt to change as necessary.

We would like to thank all candidates in advance for their interest in the position; however, only those being considered will be contacted. Longbow Capital Inc. is committed to the principles of employment equity.

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