Executive Assistant

9 hours ago

Calgary, Alberta, Canada Airswift Full time
Job Title: Executive Assistant

Airswift is seeking an experienced Executive Assistant to provide high-level administrative support to the HSE and Legal leadership teams in Calgary, AB.

This role requires a proactive and organized individual with excellent communication skills to manage complex administrative tasks, prioritize tasks, and maintain confidentiality.

Key Responsibilities:
  • Manage leadership team calendars, schedule meetings, and coordinate travel arrangements
  • Prepare expense statements, format documents, and maintain electronic and paper filing systems
  • Organize internal and offsite team meetings, arrange office moves, and manage office space
  • Assist in on-boarding process for new hires, perform general office duties, and provide administrative support on HSE SharePoint site and libraries
  • Compile weekly reporting for HSE and Legal, and perform miscellaneous requests and projects as required
Requirements:
  • Minimum of 5-7 years of experience in an administrative role
  • Willingness and ability to be flexible and accommodating of frequent changes in schedules and priorities
  • Superior interpersonal skills, with a demonstrated ability to communicate professionally
  • Solutions-oriented mindset, with a willingness to support wherever possible
  • Ability to maintain a high level of discretion, confidentiality, and reliability
  • Ability to work independently and collaboratively within the team and with other departments
Preferred Qualifications:
  • Minimum of 5 years of experience in an executive administrative role
  • Completion of a Business Administration or Administrative Assistant diploma would be an asset
  • NxtGen knowledge - Workday, Concur, GEP, SAP Fiori
  • Intermediate proficiency in Microsoft Suite of products (Word, Excel, PowerPoint, Outlook)
  • Intermediate proficiency in SharePoint

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