Executive Assistant

1 day ago

Calgary, Alberta, Canada FortisAlberta Inc. Full time
Seeking an Executive Assistant to provide senior-level administrative support to four department heads, handling sensitive and confidential matters with professionalism and discretion. Job Title: Executive Assistant (E) Department: Human Resources Location: Calgary Job Type: Full-time Job Description: The Executive Assistant is responsible for providing senior-level administrative support to four department heads, handling sensitive and confidential matters with professionalism and discretion. This role requires exceptional organizational and time management skills, as well as the ability to interact with all levels of employees and stakeholders in a fast-paced environment. Duties & Responsibilities: • Provide general senior-level administrative support • Manage Director calendars, scheduling meetings, and coordinating appointments • Handle sensitive and confidential business issues with professionalism and discretion • Code and submit invoices for approval • Manage SAP vacation, time entry, mileage tracking, invoicing, and monthly expense reports • Provide meeting support, drafting agendas, PowerPoint presentations, meeting minutes, and other meeting requirements • Arrange travel schedules and reservations for the Director team • Assist with organizing corporate events and addressing corporate merchandise requests • Handle general internal and external stakeholder inquiries • Manage on-boarding and off-boarding of Contractors and Employees and related tasks • Special projects and other duties as assigned Knowledge, Skills & Abilities: • Strong verbal and written communication skills • Exceptional organizational and time management skills • Exceptional customer service focus with the ability to develop and maintain effective relationships at all levels • Demonstrated ability to build strong partnerships with all levels of employees • Demonstrated discretion and the proper handling of confidential information • Proficient in using MS Office applications (Word, Excel, PowerPoint, and Outlook) • Proficient in using Sharepoint applications and MS Teams Education & Experience: • Degree or diploma in Business Administration or related discipline • Minimum of five years' experience in a corporate environment with exposure to senior executive support • Experience working in a regulated environment, preferably within the electrical utility industry, would be an asset • Experience working with SAP is considered an asset • MS Teams Work Administration Certificate is considered an asset

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