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Executive Assistant

2 months ago

Calgary, Alberta, Canada Odgers Berndtson Full time
Executive Assistant/Project Coordinator

We are seeking a highly motivated and organized Executive Assistant/Project Coordinator to join our Calgary office. As a key member of our team, you will provide administrative support to our Partners and contribute to the delivery of project outcomes.

Key Responsibilities:
  • Manage the reception desk and provide general office services support
  • Support the delivery of project outcomes, including research and data compilation, document preparation, and calendar management
  • Analyze and handle incoming/outgoing correspondence in a professional and efficient manner
  • Develop a strong understanding of and ability to use the Salesforce database to capture project-related activities
  • Arrange and serve client and candidate food and beverage requirements
  • Support in planning, organizing, and hosting office and social events
  • Juggle reception duties when required
  • Prepare agendas and arrange and participate in timely team meetings for each assignment
  • Perform all duties required by members of the project team(s) to assist in the effective operations of search projects and general industry vertical administration
  • Liaise between Partners and the project team/client and candidates, arrange client/candidate interviews, and foster positive client/candidate relations
Requirements:
  • University graduate
  • 1+ years' experience with global executive search firms
  • Experience in a related executive assistant or administrative role
  • Proficiency in Microsoft Office
  • Strong organizational and project management abilities
What We Offer:
  • Eligible for discretionary bonuses and/or salary increases in accordance with company policy
  • Eligible for dental insurance, disability insurance, and extended medical insurance

Odgers Berndtson is a global leader in executive search, committed to providing an integrated approach to talent management. We are deeply committed to diversity, equity, and inclusion and encourage applicants from all equity-deserving groups.