Administrative Program Coordinator
4 weeks ago
Application Process:
To ensure your application is thoroughly reviewed, please apply directly through our Careers site.
The Manufacturing Fabrication and Maintenance department within the School of Skilled Trades is seeking a dedicated administrative support professional to assist with various program functions. The successful candidate will play a crucial role in supporting both instructional and leadership personnel. Reporting to the Department Head, this position is responsible for a diverse range of administrative tasks to facilitate the effective operation of the program's office.
Key Responsibilities:
- Serve as the primary point of contact for current and prospective students, providing essential program information and assistance as needed.
- Assist in program scheduling and maintain accurate student and staff records using the PeopleSoft SA and ATOMS systems.
- Utilize Microsoft Word and Excel to meet daily program requirements.
- Coordinate various activities, including textbook orders, student orientations, and the maintenance of program action plans.
- Prepare essential documents such as student manuals, class lists, and mark collection sheets while managing student files efficiently.
- Handle reception duties, including responding to telephone and in-person inquiries, scheduling appointments, and addressing the needs of students and staff appropriately.
- Organize and oversee office operations, including electronic and paper filing systems, and manage supply orders.
- Maintain electronic student records consistently.
- Create various forms, program documents, and spreadsheets as required.
- Operate office equipment, including scanners, photocopiers, and printers, while assisting instructors with course information updates.
- Document meeting minutes for departmental and program advisory committee meetings.
- Perform additional duties as assigned.
Skills & Abilities:
- Proficient in Microsoft Office software with a strong working knowledge.
- Experience with PeopleSoft and Moodle is considered an asset.
- Familiarity with NAIT departments and policies is advantageous.
- Exceptional attention to detail and accuracy is essential for this role.
Qualifications:
- Completion of Grade Twelve.
- A related post-secondary certificate or diploma.
- 2-3 years of relevant experience.
- Equivalent qualifications may be considered.
Applicants with educational credentials obtained outside of Canada should have their qualifications evaluated by World Education Services or the International Qualifications Assessment Service (IQAS).
Compensation: $44, $57,140.72 annually, along with a comprehensive benefits package. (Classification – Administrative Support IV).
This position is governed by the Alberta Union of Provincial Employees (AUPE) Collective Agreement.
About NAIT:
NAIT has been recognized as one of Alberta's Top Employers for 13 consecutive years. Our community is dedicated to making a positive impact on the lives of students, staff, industry clients, and partners. NAIT's culture is built on shared values of respect, collaboration, celebration, creativity, and accountability.
We prioritize the employee experience, offering benefits and unique perks that focus on health and wellness, work-life balance, recognition, and professional and personal growth. In addition to generous vacation time, we provide paid time off during the holiday season.
NAIT supports a flexible work environment, allowing staff to request approval for on-campus, off-site, or hybrid work arrangements based on the role's nature. Please note that remote positions require employees to reside within Canada.
NAIT is committed to fostering an environment that promotes equity and inclusion through our Equity, Diversity, and Inclusion Strategy. We proudly partner with the Canadian Centre for Diversity and Inclusion and Pride at Work Canada. While we encourage all qualified applicants to apply, only those selected for consideration will be contacted. If you require accommodations, please connect with us.
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