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Administrative Program Coordinator

3 months ago

Edmonton, Alberta, Canada NAIT Full time

Application Process:

To ensure your application is thoroughly reviewed, please apply directly through our Careers site.

The Manufacturing Fabrication and Maintenance department within the School of Skilled Trades is seeking a dedicated administrative support professional to assist with various program functions. The successful candidate will play a vital role in supporting both instructional and leadership teams. Under the guidance of the Department Head, this position will encompass a broad range of responsibilities to facilitate the effective execution of administrative tasks within the office.

Key Responsibilities:

  • Provide front-line assistance to current and prospective students regarding program details and additional support as needed.
  • Aid in program scheduling and maintain accurate student and staff records in the relevant systems.
  • Utilize Microsoft Word and Excel for daily program requirements.
  • Coordinate various activities, including textbook orders, student orientations, and updates to program action plans.
  • Prepare essential documents such as student manuals, class lists, and mark collection sheets while managing student files.
  • Handle reception duties, including responding to inquiries, scheduling appointments, and addressing concerns from students and staff.
  • Organize and oversee office operations, including filing systems and supply orders.
  • Maintain electronic student records consistently.
  • Generate various forms, program documents, and spreadsheets as required.
  • Operate office equipment and assist instructors with course information updates.
  • Document meeting minutes for departmental and committee meetings.
  • Perform additional duties as assigned.

Skills & Abilities:

  • Proficient in Microsoft Office software with a strong working knowledge.
  • Experience with PeopleSoft and Moodle is advantageous.
  • Familiarity with departmental policies and procedures is a significant asset.
  • Exceptional attention to detail and accuracy is essential for this role.

Qualifications:

  • Completion of Grade Twelve.
  • Related post-secondary certificate or diploma.
  • 2-3 years of relevant experience.
  • Equivalent qualifications may be considered.

Remuneration: $44, $57,140.72 annually, along with a comprehensive benefits package. (Classification – Administrative Support IV).

This position is governed by the applicable Collective Agreement.

About NAIT:

NAIT is recognized as one of Alberta's Top Employers for numerous consecutive years. Our community is dedicated to making a positive impact on the lives of students, staff, industry clients, and partners. We value respect, collaboration, creativity, and accountability in our culture.

Our employees are our greatest asset, and we prioritize their experience by offering benefits that promote health and wellness, work-life balance, and opportunities for professional and personal growth. In addition to generous vacation time, we provide paid time off during the holiday season.

NAIT supports a flexible work environment, allowing staff to request arrangements based on the nature of their roles. Please note that remote positions require employees to reside within Canada.

We are committed to fostering an inclusive environment through our Equity, Diversity, and Inclusion Strategy. We encourage all qualified applicants to apply.

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