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Executive Assistant

2 months ago

Whitby, Canada Home and Community Care Support Services Full time
About the Role

We are seeking a highly organized and detail-oriented Executive Assistant to provide administrative support to our Vice Presidents. As an integral member of our team, you will coordinate various processes and interact with internal and external stakeholders to ensure the success of our team.

Key Responsibilities
  • Provide administrative support to the Vice Presidents, including coordinating meetings, taking minutes, and preparing documents.
  • Coordinate the tracking of internal approval processes and external requests to ensure timely delivery.
  • Coordinate plans and support the implementation of special projects on behalf of the Vice Presidents.
  • Coordinate vacation tracking for the department and identify trends that might lead to conflict within the department.
  • Perform other administrative duties as required, including maintaining and updating information on the intranet, SharePoint, and MS Teams Channels.
Requirements
  • Post-secondary education in business administration or equivalent experience.
  • Minimum of 5 years of experience in supporting senior leaders.
  • Proven ability to perform complex office administrative work requiring the use of independent judgment.
  • Experience in managing multiple calendars, tracking projects, arranging meetings, taking meeting minutes, and preparing internal and external documents.
Preferred Qualifications
  • Previous work experience in supporting multiple leaders is highly desirable.
  • Experience working in an environment where multi-tasking, well-organized, and prioritization skills were required to manage competing demands and changing priorities.
  • Working knowledge of Microsoft Office programs and ability to produce reports with visual additions.
What We Offer
  • Attractive comprehensive compensation packages and benefits.
  • Valuable development opportunities.
  • Membership in a world-class defined benefit pension plan.
  • Flexible work location.