Executive Assistant

3 months ago

Whitby, Canada Providentia Consulting Limited Full time

Work Term: Permanent
- Work Language: English
- Hours: 35 to 48 hours per week
- Education: College/CEGEP
- Experience: 2 years to less than 3 years
- or equivalent experience
**Work setting**:

- Work in employer's/client's home
- Various locations
**Tasks**:

- Establish and co-ordinate administrative policies and procedures
- Analyze incoming and outgoing memoranda, submissions and reports
- Prepare and co-ordinate the production and submission of summary briefs and reports
- Prepare agendas and make arrangements for committee, board and other meetings
- Conduct research
- Compile data and prepare papers for consideration and presentation by executive committees and boards of directors
- Meet with individuals, special interest groups and others to discuss issues and assess and recommend various courses of action based on meetings
- Liaise with departmental and corporate officials and with other organizations and associations
- Arrange travel, related itineraries and make reservations
- Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents
- Train and supervise staff
**Computer and technology knowledge**:

- MS PowerPoint
- MS Excel
- MS Office
- MS Outlook
- MS Word
**Area of work experience**:

- Marketing
- Sales
**Transportation/travel information**:

- Willing to travel
- Willing to travel regularly
- Willing to travel cross-border
- Willing to travel for extended periods
- Willing to travel overnight
- Willing to travel internationally
- Travel expenses paid by employer
**Work conditions and physical capabilities**:

- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Large workload
- Overtime required
**Personal suitability**:

- Accurate
- Dependability
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Initiative
- Organized
- Reliability
- Team player
**Screening questions**:

- Are you available for shift or on-call work?
- Are you available for the advertised start date?
- Are you currently legally able to work in Canada?
- Are you willing to relocate for this position?
- Do you currently reside in proximity to the advertised location?
- Do you have previous experience in this field of employment?
- What is the highest level of study you have completed?
- What is your current field of study?
- What is your current level of study?
**Workplace information**:

- On the road job
**Health benefits**:

- Dental plan
- Health care plan
- Vision care benefits
**Other benefits**:

- Team building opportunities
- Parking available

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