Current jobs related to Executive Administrative Coordinator - Montreal, Quebec - TOTEM recruteur de talent

  • Executive Administrative Coordinator

    4 weeks ago

    Montreal, Quebec, Canada TOTEM RECRUITER Full time

    Company OverviewAt TOTEM RECRUITER, we are proud to represent a dynamic and expanding Quebec-based organization seeking a dedicated Executive Assistant. This pivotal role supports the CEO in managing a variety of tasks that are essential for the smooth operation of the executive office.Key ResponsibilitiesThe Executive Assistant will be entrusted with the...

  • Executive Administrative Coordinator

    3 months ago

    Montreal, Quebec, Canada TOTEM RECRUITER Full time

    Company OverviewAt TOTEM RECRUITER, we are proud to represent a dynamic and expanding Quebec-based organization seeking a dedicated Executive Assistant. This pivotal role supports the CEO in managing a variety of tasks that are essential for the smooth operation of the executive office.Key ResponsibilitiesThe Executive Assistant will be entrusted with the...

  • Executive Administrative Coordinator

    3 months ago

    Montreal, Quebec, Canada TOTEM RECRUITER Full time

    Our client, a dynamic and expanding organization in Quebec, is in search of an Executive Assistant. As a vital support to the CEO, your role will encompass the management of appointments, travel arrangements, meetings, and events, all aligned with the CEO's priorities.Key ResponsibilitiesOversee the CEO's calendar and appointments, assess priorities, and...

  • Executive Administrative Coordinator

    4 weeks ago

    Montreal, Quebec, Canada TOTEM RECRUITER Full time

    Our client, a dynamic and expanding organization in Quebec, is in search of an Executive Assistant. As a vital support to the CEO, your role will encompass the management of appointments, travel arrangements, meetings, and events, all aligned with the CEO's priorities.Key ResponsibilitiesOversee the CEO's calendar and appointments, assess priorities, and...

  • Executive Coordinator

    1 month ago

    Montreal, Quebec, Canada Farm Credit Canada Full time

    Job Summary:We are seeking a highly organized and detail-oriented Executive Coordinator to provide administrative support to the Vice-President and other colleagues in the division.About the Role:Coordinate schedules and make travel arrangements to ensure seamless execution of divisional events and activities.Assist in organizing and preparing divisional...

  • Executive Coordinator

    1 month ago

    Montreal, Quebec, Canada Farm Credit Canada Full time

    Job Summary:We are seeking a highly organized and detail-oriented Executive Coordinator to provide administrative support to the Vice-President and other colleagues in the division.About the Role:Coordinate schedules and make travel arrangements to ensure seamless execution of divisional events and activities.Assist in organizing and preparing divisional...

  • Executive Coordinator

    1 week ago

    Montreal, Quebec, Canada Ordre des hygiénistes dentaires du Québec Full time

    Job Title: Executive CoordinatorJob Summary:We are seeking a highly organized and detail-oriented Executive Coordinator to join our team at Ordre des hygiénistes dentaires du Québec. As an Executive Coordinator, you will be responsible for providing administrative support to our executive team, including preparing documents, establishing administrative...

  • Executive Coordinator

    2 months ago

    Montreal, Quebec, Canada Construction PCL Inc. Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Coordinator to join our team at Construction PCL Inc. as an Executive Assistant.Key ResponsibilitiesAdministrative Support: Provide high-level administrative support to senior-level managers and district executives, including developing and maintaining well-organized filing systems,...

  • Executive Coordinator

    2 months ago

    Montreal, Quebec, Canada Construction PCL Inc. Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Coordinator to join our team at Construction PCL Inc. as an Executive Assistant.Key ResponsibilitiesAdministrative Support: Provide high-level administrative support to senior-level managers and district executives, including developing and maintaining well-organized filing systems,...

  • Administrative Coordinator

    1 week ago

    Montreal, Quebec, Canada PAPIERS ET EMBALLAGES ARTEAU INC Full time

    PAPIERS ET EMBALLAGES ARTEAU INC is seeking an experienced Administrative Coordinator to join our team. As an Administrative Coordinator, you will be responsible for providing high-level administrative support to our executives, including preparing documents, establishing and coordinating administrative policies and procedures, and preparing reports and...

  • Executive Coordinator

    1 month ago

    Montreal, Quebec, Canada Farm Credit Canada Full time

    Job Summary:We are seeking a highly organized and detail-oriented Executive Coordinator to provide administrative support to the Vice-President and other colleagues in the division.About the Role:Coordinate schedules and make travel arrangementsHelp organize divisional events and activitiesAssist with budget preparation and trackingPlan and participate in...

  • Executive Coordinator

    1 month ago

    Montreal, Quebec, Canada Farm Credit Canada Full time

    Job Summary:We are seeking a highly organized and detail-oriented Executive Coordinator to provide administrative support to the Vice-President and other colleagues in the division.About the Role:Coordinate schedules and make travel arrangementsHelp organize divisional events and activitiesAssist with budget preparation and trackingPlan and participate in...

  • Executive Coordinator

    2 weeks ago

    Montreal, Quebec, Canada Ordre des hygiénistes dentaires du Québec Full time

    Job SummaryWe are seeking an experienced Executive Coordinator to join our team at Ordre des hygiénistes dentaires du Québec. The successful candidate will provide administrative support to our executives, ensuring the smooth operation of our organization.Key ResponsibilitiesProvide administrative support to executives, including preparing documents,...

  • Administrative Coordinator

    1 week ago

    Montreal, Quebec, Canada PAPIERS ET EMBALLAGES ARTEAU INC Full time

    PAPIERS ET EMBALLAGES ARTEAU INC is seeking an experienced Administrative Coordinator to join our team. As an Administrative Coordinator, you will be responsible for providing high-level administrative support to our executives, including preparing documents, establishing and coordinating administrative policies and procedures, and preparing reports and...

  • Administrative Coordinator

    2 weeks ago

    Montreal, Quebec, Canada Ordre des hygiénistes dentaires du Québec Full time

    Job SummaryWe are seeking an experienced Administrative Coordinator to join our team at Ordre des hygiénistes dentaires du Québec. The successful candidate will provide high-level administrative support to our executives and teams, ensuring seamless day-to-day operations.Key ResponsibilitiesCompile and prepare documents, reports, and presentations for...

  • Administrative Coordinator

    1 week ago

    Montreal, Quebec, Canada Ordre des hygiénistes dentaires du Québec Full time

    Job Title: Administrative CoordinatorAbout the Role:We are seeking an experienced Administrative Coordinator to join our team at Ordre des hygiénistes dentaires du Québec. As an Administrative Coordinator, you will be responsible for providing administrative support to our team, including preparing documents, establishing and coordinating administrative...

  • Administrative Coordinator

    1 week ago

    Montreal, Quebec, Canada PAPIERS ET EMBALLAGES ARTEAU INC Full time

    About the Role:PAPIERS ET EMBALLAGES ARTEAU INC is seeking an experienced Administrative Coordinator to join our team. As an Administrative Coordinator, you will be responsible for providing high-level administrative support to our executives and teams.Key Responsibilities:Compile data to prepare documents and reportsEstablish and coordinate administrative...

  • Administrative Coordinator

    2 weeks ago

    Montreal, Quebec, Canada PAPIERS ET EMBALLAGES ARTEAU INC Full time

    Job DescriptionPAPIERS ET EMBALLAGES ARTEAU INC is seeking an experienced Administrative Coordinator to join our team. The successful candidate will be responsible for providing high-level administrative support to our executives, ensuring the smooth operation of our office.Key ResponsibilitiesCompile data to prepare documents and reportsEstablish and...

  • Administrative Coordinator

    2 weeks ago

    Montreal, Quebec, Canada Ordre des hygiénistes dentaires du Québec Full time

    Job Title: Administrative CoordinatorJob Summary:We are seeking an experienced Administrative Coordinator to join our team at Ordre des hygiénistes dentaires du Québec. The successful candidate will provide administrative support to our executive team, ensuring the smooth operation of our office.Key Responsibilities:Compile data to prepare documents and...

  • Executive Administrative Assistant

    6 days ago

    Montreal, Quebec, Canada Ordre des hygiénistes dentaires du Québec Full time

    Job Title: Executive Administrative AssistantWork Setting: Urban area, associations and non-profit organizationsAbout the Job:As an Executive Administrative Assistant with the Ordre des hygiénistes dentaires du Québec, you will play a key role in supporting our executive team. Your responsibilities will include compiling data, preparing documents, and...

Executive Administrative Coordinator

3 months ago

Montreal, Quebec, Canada TOTEM recruteur de talent Full time

Position: Executive Administrative Coordinator

Location: Remote

Status: Permanent

Compensation: $60K-68K/year, comprehensive benefits package

Work Schedule: 35 hours per week, hybrid model

We are seeking a dedicated individual for a pivotal role as an Executive Administrative Coordinator to assist the Director and teams in their everyday operations. This position requires a compassionate professional who is people-oriented and can execute responsibilities with both professionalism and empathy.

  • Coordinate board meetings and various committees, ensuring thorough follow-up on action items
  • Assist in drafting and finalizing meeting minutes
  • Contribute to internal process enhancement initiatives
  • Review and edit documents for accuracy
  • Oversee complete accounting functions and perform financial entries (accounts payable and receivable)
  • Manage revenue streams (billing, deposits, agreement oversight) and outgoing payments
  • Ensure the accurate management and issuance of tax receipts for all donations received
  • Administer government funding
  • Prepare diverse tax and governmental reports
  • Execute other related responsibilities as required

Qualifications:

  • 5 to 8 years of pertinent experience in a comparable position
  • Proficient in French, with strong verbal and written communication skills
  • Exceptional writing capabilities
  • Solid understanding of MS Office Suite and Sage 50

Key Attributes:

  • Attention to detail and thoroughness
  • Ability to work independently
  • Professionalism, confidentiality, and sound judgment
  • Outstanding organizational and communication abilities
  • Proactive problem-solving mindset

To express your interest, please submit your CV through the designated application channels. Only candidates who meet the specified qualifications will be contacted. We appreciate your understanding and wish you success in your job search.