Current jobs related to Executive Administrative Coordinator - Montreal, Quebec - TOTEM RECRUITER

  • Executive Administrative Coordinator

    3 months ago

    Montreal, Quebec, Canada TOTEM RECRUITER Full time

    Company OverviewAt TOTEM RECRUITER, we are proud to represent a dynamic and expanding Quebec-based organization seeking a dedicated Executive Assistant. This pivotal role supports the CEO in managing a variety of tasks that are essential for the smooth operation of the executive office.Key ResponsibilitiesThe Executive Assistant will be entrusted with the...

  • Executive Coordinator

    1 month ago

    Montreal, Quebec, Canada Farm Credit Canada Full time

    Job Summary:We are seeking a highly organized and detail-oriented Executive Coordinator to provide administrative support to the Vice-President and other colleagues in the division.About the Role:Coordinate schedules and make travel arrangements to ensure seamless execution of divisional events and activities.Assist in organizing and preparing divisional...

  • Executive Coordinator

    1 month ago

    Montreal, Quebec, Canada Farm Credit Canada Full time

    Job Summary:We are seeking a highly organized and detail-oriented Executive Coordinator to provide administrative support to the Vice-President and other colleagues in the division.About the Role:Coordinate schedules and make travel arrangements to ensure seamless execution of divisional events and activities.Assist in organizing and preparing divisional...

  • Executive Coordinator

    1 week ago

    Montreal, Quebec, Canada Ordre des hygiénistes dentaires du Québec Full time

    Job Title: Executive CoordinatorJob Summary:We are seeking a highly organized and detail-oriented Executive Coordinator to join our team at Ordre des hygiénistes dentaires du Québec. As an Executive Coordinator, you will be responsible for providing administrative support to our executive team, including preparing documents, establishing administrative...

  • Executive Coordinator

    2 months ago

    Montreal, Quebec, Canada Construction PCL Inc. Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Coordinator to join our team at Construction PCL Inc. as an Executive Assistant.Key ResponsibilitiesAdministrative Support: Provide high-level administrative support to senior-level managers and district executives, including developing and maintaining well-organized filing systems,...

  • Administrative Coordinator

    1 week ago

    Montreal, Quebec, Canada PAPIERS ET EMBALLAGES ARTEAU INC Full time

    PAPIERS ET EMBALLAGES ARTEAU INC is seeking an experienced Administrative Coordinator to join our team. As an Administrative Coordinator, you will be responsible for providing high-level administrative support to our executives, including preparing documents, establishing and coordinating administrative policies and procedures, and preparing reports and...

  • Executive Coordinator

    1 month ago

    Montreal, Quebec, Canada Farm Credit Canada Full time

    Job Summary:We are seeking a highly organized and detail-oriented Executive Coordinator to provide administrative support to the Vice-President and other colleagues in the division.About the Role:Coordinate schedules and make travel arrangementsHelp organize divisional events and activitiesAssist with budget preparation and trackingPlan and participate in...

  • Executive Coordinator

    1 month ago

    Montreal, Quebec, Canada Farm Credit Canada Full time

    Job Summary:We are seeking a highly organized and detail-oriented Executive Coordinator to provide administrative support to the Vice-President and other colleagues in the division.About the Role:Coordinate schedules and make travel arrangementsHelp organize divisional events and activitiesAssist with budget preparation and trackingPlan and participate in...

  • Executive Coordinator

    2 weeks ago

    Montreal, Quebec, Canada Ordre des hygiénistes dentaires du Québec Full time

    Job SummaryWe are seeking an experienced Executive Coordinator to join our team at Ordre des hygiénistes dentaires du Québec. The successful candidate will provide administrative support to our executives, ensuring the smooth operation of our organization.Key ResponsibilitiesProvide administrative support to executives, including preparing documents,...

  • Administrative Coordinator

    1 week ago

    Montreal, Quebec, Canada PAPIERS ET EMBALLAGES ARTEAU INC Full time

    PAPIERS ET EMBALLAGES ARTEAU INC is seeking an experienced Administrative Coordinator to join our team. As an Administrative Coordinator, you will be responsible for providing high-level administrative support to our executives, including preparing documents, establishing and coordinating administrative policies and procedures, and preparing reports and...

  • Administrative Coordinator

    2 weeks ago

    Montreal, Quebec, Canada Ordre des hygiénistes dentaires du Québec Full time

    Job SummaryWe are seeking an experienced Administrative Coordinator to join our team at Ordre des hygiénistes dentaires du Québec. The successful candidate will provide high-level administrative support to our executives and teams, ensuring seamless day-to-day operations.Key ResponsibilitiesCompile and prepare documents, reports, and presentations for...

  • Administrative Coordinator

    1 week ago

    Montreal, Quebec, Canada Ordre des hygiénistes dentaires du Québec Full time

    Job Title: Administrative CoordinatorAbout the Role:We are seeking an experienced Administrative Coordinator to join our team at Ordre des hygiénistes dentaires du Québec. As an Administrative Coordinator, you will be responsible for providing administrative support to our team, including preparing documents, establishing and coordinating administrative...

  • Administrative Coordinator

    1 week ago

    Montreal, Quebec, Canada PAPIERS ET EMBALLAGES ARTEAU INC Full time

    About the Role:PAPIERS ET EMBALLAGES ARTEAU INC is seeking an experienced Administrative Coordinator to join our team. As an Administrative Coordinator, you will be responsible for providing high-level administrative support to our executives and teams.Key Responsibilities:Compile data to prepare documents and reportsEstablish and coordinate administrative...

  • Administrative Coordinator

    2 weeks ago

    Montreal, Quebec, Canada PAPIERS ET EMBALLAGES ARTEAU INC Full time

    Job DescriptionPAPIERS ET EMBALLAGES ARTEAU INC is seeking an experienced Administrative Coordinator to join our team. The successful candidate will be responsible for providing high-level administrative support to our executives, ensuring the smooth operation of our office.Key ResponsibilitiesCompile data to prepare documents and reportsEstablish and...

  • Administrative Coordinator

    2 weeks ago

    Montreal, Quebec, Canada Ordre des hygiénistes dentaires du Québec Full time

    Job Title: Administrative CoordinatorJob Summary:We are seeking an experienced Administrative Coordinator to join our team at Ordre des hygiénistes dentaires du Québec. The successful candidate will provide administrative support to our executive team, ensuring the smooth operation of our office.Key Responsibilities:Compile data to prepare documents and...

  • Executive Administrative Assistant

    6 days ago

    Montreal, Quebec, Canada Ordre des hygiénistes dentaires du Québec Full time

    Job Title: Executive Administrative AssistantWork Setting: Urban area, associations and non-profit organizationsAbout the Job:As an Executive Administrative Assistant with the Ordre des hygiénistes dentaires du Québec, you will play a key role in supporting our executive team. Your responsibilities will include compiling data, preparing documents, and...

  • Administrative Coordinator

    2 months ago

    Montreal, Quebec, Canada LaSalle College Full time

    **Job Summary**LaSalle College is seeking an experienced Administrative Secretary to join our team. As an Administrative Secretary, you will be responsible for providing administrative support to our staff and students.**Key Responsibilities**Provide exceptional customer service to students, staff, and visitors, responding to inquiries and resolving issues...

  • Administrative Coordinator

    2 months ago

    Montreal, Quebec, Canada LaSalle College Full time

    **Job Summary**LaSalle College is seeking an experienced Administrative Secretary to join our team. As an Administrative Secretary, you will be responsible for providing administrative support to our staff and students.**Key Responsibilities**Provide exceptional customer service to students, staff, and visitors, responding to inquiries and resolving issues...

  • Administrative Coordinator

    4 weeks ago

    Montreal, Quebec, Canada Cree Board of Health and Social Services of James Bay (CBHSSJB) Full time

    Job Title: Administrative TechnicianJob Summary:The Administrative Technician is responsible for performing administrative tasks related to personnel management, financial management, and work organization. This role involves compiling and analyzing data to support the execution of complex administrative tasks. The successful candidate will also be...

  • Administrative Coordinator

    4 weeks ago

    Montreal, Quebec, Canada Cree Board of Health and Social Services of James Bay (CBHSSJB) Full time

    Job Title: Administrative TechnicianJob Summary:The Administrative Technician is responsible for performing administrative tasks related to personnel management, financial management, and work organization. This role involves compiling and analyzing data to support the execution of complex administrative tasks. The successful candidate will also be...

Executive Administrative Coordinator

4 weeks ago

Montreal, Quebec, Canada TOTEM RECRUITER Full time

Our client, a dynamic and expanding organization in Quebec, is in search of an Executive Assistant. As a vital support to the CEO, your role will encompass the management of appointments, travel arrangements, meetings, and events, all aligned with the CEO's priorities.

Key Responsibilities

  • Oversee the CEO's calendar and appointments, assess priorities, and ensure timely follow-ups;
  • Assist in the organization and execution of both internal and external events;
  • Facilitate board and executive committee meetings, including attendance, note-taking, and report generation;
  • Coordinate the CEO's business travel logistics;
  • Ensure effective follow-up on specific assignments in collaboration with various departments;
  • Build and maintain professional relationships with internal and external stakeholders, ensuring their needs are met;
  • Draft and prepare a variety of documents, including correspondence, presentations, and reports;
  • Manage deadlines, reminders, and administrative tasks to foster synergy within senior management.
Qualifications and Skills
  • College diploma in administration, office management, or secretarial studies;
  • A minimum of 3 years of experience in similar positions;
  • Exceptional proficiency in both French and English, spoken and written;
  • Strong command of Microsoft Office applications;
  • Excellent writing capabilities.
Personal Attributes
  • Strong organizational skills and ability to prioritize tasks effectively;
  • Demonstrated tact, diplomacy, and discretion;
  • Proactive and self-sufficient;
  • Collaborative team player.
We appreciate your interest in this opportunity; to submit your application, please send your CV through the designated platform. Only candidates who meet the specified criteria will be contacted. Thank you and best wishes in your job search.