Administrative Support Professional

1 week ago

Toronto, Ontario, Canada ITFG Global Visa Consultancy Ltd. Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at ITFG Global Visa Consultancy Ltd. The successful candidate will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and maintaining accurate records.

Key Responsibilities
  • Administrative Support
    • Provide administrative support to the team, including answering phone calls, responding to emails, and preparing correspondence.
    • Manage and maintain accurate records, including filing, scanning, and shredding documents.
    • Coordinate travel arrangements, including booking flights, hotels, and rental cars.
  • Office Management
    • Ensure the office is well-organized and maintained, including ordering supplies, managing inventory, and maintaining a clean and safe work environment.
    • Coordinate meetings and events, including booking conference rooms, arranging catering, and preparing materials.
  • Communication
    • Develop and maintain effective communication with team members, clients, and stakeholders, including preparing and sending reports, emails, and letters.
    • Provide excellent customer service, including responding to inquiries, resolving issues, and escalating concerns.
  • Technical Skills
    • Proficient in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
    • Experience with database software and Google Drive.
Requirements
  • Education
    • Bachelor's degree in Business Administration, Communications, or a related field.
  • Experience
    • 1-2 years of experience in an administrative role, preferably in a business or consulting environment.
  • Skills
    • Excellent communication and interpersonal skills.
    • Strong organizational and time management skills.
    • Ability to work independently and as part of a team.
    • Proficient in Microsoft Office and database software.
What We Offer
  • Competitive Salary
  • Opportunities for Professional Growth
  • Collaborative and Dynamic Work Environment

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