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Administrative Support Specialist

2 months ago

Toronto, Ontario, Canada Mangat CPA Professional Corporation Full time
About the Role

Mangat CPA Professional Corporation is seeking a highly organized and detail-oriented Administrative Assistant to support our team. As an Administrative Assistant, you will play a vital role in ensuring the smooth operation of our office.

Key Responsibilities
  • Event Planning: Arrange and coordinate seminars, conferences, and other events to support our team's goals.
  • Policies and Procedures: Establish and implement policies and procedures to ensure efficient office operations.
  • Meeting Support: Record and prepare minutes of meetings, seminars, and conferences to keep our team informed.
  • Office Management: Determine and establish office procedures and routines to maintain a productive work environment.
  • Scheduling: Schedule and confirm appointments, meetings, and events to ensure timely and efficient use of our team's time.
  • Communication: Answer telephone calls, relay messages, and respond to electronic enquiries to provide excellent customer service.
  • Data Management: Compile data, statistics, and other information to support our team's decision-making processes.
  • Supply Management: Order office supplies and maintain inventory to ensure our team has the necessary resources.
  • Travel Arrangements: Arrange travel, related itineraries, and make reservations to support our team's business needs.
  • Reception: Greet people, direct them to contacts or service areas, and provide general information to ensure a positive experience.
  • Document Management: Set up and maintain manual and computerized information filing systems to ensure accurate and efficient record-keeping.
  • Correspondence: Type and proofread correspondence, forms, and other documents to ensure professional communication.
  • Customer Service: Provide excellent customer service to our clients and internal stakeholders.
  • Operations Management: Plan, organize, direct, control, and evaluate daily operations to ensure efficient and effective use of our team's time and resources.
Requirements
  • Criminal Record Check: A criminal record check is required for this position.
  • Transportation: Public transportation is available.
  • Work Environment: This role requires working in a fast-paced environment with attention to detail and the ability to perform repetitive tasks.
  • Personal Suitability: The successful candidate will be able to multitask, possess excellent oral and written communication skills, be organized, a team player, accurate, and reliable.
  • Other Benefits: Free parking is available, and this is a permanent position with 35 hours of work per week.