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Office Administration Specialist

3 months ago

Oakville, Ontario, Canada Asoftware IT Support Inc. Full time
Position Overview

Asoftware IT Support Inc. is seeking a dedicated Administrative Assistant to join our dynamic team. This role is essential in ensuring the smooth operation of our office and providing comprehensive support to our staff.

Key Responsibilities
  • Financial Management: Oversee budget allocations and track expenses efficiently.
  • Documentation: Accurately record meeting minutes and maintain comprehensive logs of seminars and conferences.
  • Appointment Coordination: Schedule and confirm meetings, ensuring all parties are informed.
  • Communication Management: Handle incoming calls and messages with professionalism.
  • Data Oversight: Supervise the analysis of employee data to support decision-making.
  • Inquiry Response: Address electronic inquiries promptly and effectively.
  • Strategic Communication: Develop and implement effective communication strategies.
  • Data Organization: Collect, organize, and maintain relevant data and statistics.
  • Employee Support: Address queries and resolve issues raised by employees.
  • Inventory Management: Procure office supplies and keep track of inventory levels.
  • Travel Coordination: Arrange travel plans and manage reservations as needed.
  • Visitor Management: Welcome and direct visitors to the appropriate departments.
  • Filing System Maintenance: Establish and update filing systems for easy access to information.
  • Customer Service: Provide exceptional service to clients and stakeholders.
  • Database Management: Maintain digital databases to ensure data integrity.
  • Operational Management: Ensure daily operations run smoothly and efficiently.
Work Environment

The ideal candidate will possess the ability to work effectively under pressure and demonstrate a keen attention to detail.

Qualifications
  • Training: Comprehensive training will be provided.
  • Employment Type: Permanent position.
  • Language Requirement: Proficiency in English is essential.
  • Work Schedule: Full-time position with a commitment of 40 hours per week.