Administrative Support Specialist

4 weeks ago


Oakville, Ontario, Canada Halton Healthcare Full time

Administrative Support Specialist

Halton Healthcare is seeking a highly skilled Administrative Support Specialist to provide exceptional support to our Clinical Program teams. The successful candidate will be responsible for facilitating daily operations, coordinating calendars, and ensuring seamless communication between team members.

Key Responsibilities:

  • Calendar Coordination: Plan and coordinate daily schedules, ensuring optimal use of time and resources.
  • Supporting Leaders: Provide administrative support to Program Directors, including planning meetings, preparing reports, and ensuring timely submissions.
  • File Management: Maintain accurate and up-to-date filing systems, both physical and digital.
  • Meeting Preparation and Implementation: Coordinate meetings, prepare materials, and ensure timely execution of all meeting stages.
  • Communication: Prepare and send professional communications, including memos and emails.

Requirements:

  • Office administration diploma or equivalent experience.
  • Minimum 3 years of experience as an Administrative Assistant, preferably in a hospital setting.
  • Excellent knowledge of computer software programs and applications, including Microsoft Office.
  • Strong communication and interpersonal skills.
  • Demonstrated commitment to customer service and a satisfactory employment and attendance record.

About Halton Healthcare:

Halton Healthcare is an equal opportunity employer committed to integrating diversity, equity, and inclusion throughout our operations, policies, and culture. We are passionate about providing exceptional patient care and are seeking like-minded individuals to join our team.



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