Orthopaedic Unit Administrative Assistant

3 weeks ago

Mississauga, Ontario, Canada Trillium Health Partners Full time

Job Overview

Position: Unit Coordination Assistant

Employment Type: Temporary Part Time

Department: Orthopaedics Neuro/MSK Health System

Location: Mississauga Hospital Site

Shift Requirements: Flexible - Days, Evenings, Weekdays/Weekends

The Unit Coordination Assistant (UCA) plays a crucial role in providing administrative support for patient services, managing information, and facilitating unit operations. This position encompasses a variety of responsibilities aimed at ensuring the smooth functioning of the unit.

Key Responsibilities:

Patient Administrative Support

- Collaborates with internal departments and external healthcare providers to schedule and manage tests, appointments, and patient transfers.

- Accurately transcribes and inputs physician orders, including medications and lab requests, into the appropriate systems.

- Maintains up-to-date patient records, ensuring all necessary information is documented and communicated promptly.

Information Management

- Prepares and organizes patient charts, incorporating lab results and other essential data.

- Ensures that patient records are forwarded to Health Records with all required information.

- Updates relevant binders and information sheets as necessary.

Reception Duties

- Welcomes visitors and staff, directing them as needed and providing assistance.

- Manages patient admissions, verifying demographic and insurance information.

- Communicates hospital policies and procedures to patients and visitors.

- Handles incoming calls and messages, prioritizing and relaying them to appropriate personnel.

Administrative Operations

- Maintains accurate payroll records, including sick leave and vacation requests.

- Develops and manages the monthly UCA master schedule in collaboration with other staff.

- Orders and maintains office and medical supplies, ensuring inventory is well-stocked.

- Processes financial transactions related to unit supplies and services.

Qualifications:

- High school diploma or equivalent is required.

- Completion of a Medical Terminology course is necessary.

- Prior experience in an acute surgical unit is essential.

Internal candidates who meet the qualifications for this role are encouraged to consider this opportunity.

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