Office Coordinator

1 month ago

Meaford, Ontario, Canada Kagi Ontario Inc Full time
Position Overview

Kagi Ontario Inc is seeking a dedicated Administrative Assistant to provide essential support in our fast-paced environment. This role is crucial for ensuring smooth operations and effective communication within the organization.

Qualifications
  • Education: Completion of a college or CEGEP program, or a non-university certificate or diploma lasting 1 to 2 years.
  • Experience: A minimum of 1 year and less than 2 years in a similar role.
Key Responsibilities
  • Organize and coordinate various events, including seminars and conferences.
  • Support staff in consultation and grievance processes.
  • Facilitate the activities of the Human Resources department to align with organizational objectives.
  • Manage the flow of information within the team effectively.
  • Plan and oversee daily operational tasks.
  • Document and prepare minutes for meetings, seminars, and conferences.
  • Schedule and confirm appointments as necessary.
  • Develop and manage training and development initiatives.
  • Handle telephone communications and relay messages efficiently.
  • Respond to electronic inquiries promptly.
  • Compile and analyze data, statistics, and relevant information.
  • Supervise the preparation of reports and documentation.
  • Order and maintain office supplies and inventory.
  • Organize staff consultation and grievance procedures.
  • Welcome visitors and direct them to appropriate contacts or service areas.
  • Establish and maintain both manual and computerized filing systems.
  • Type and proofread various documents, including correspondence and forms.
  • Coordinate office services such as accommodation, relocation, equipment, and maintenance.
  • Assist in budget preparation and maintain inventory and budgetary controls.
  • Assemble data for periodic and special reports, manuals, and correspondence.
Technical Skills
  • Proficient in Microsoft Publisher, Excel, Outlook, PowerPoint, Windows, Word, and Office.
  • Familiarity with electronic mail systems.
Work Environment
  • Ability to thrive in a fast-paced environment.
  • Capable of working under pressure and meeting tight deadlines.
  • Strong attention to detail is essential.
Personal Attributes
  • Exceptional oral and written communication skills.
  • Demonstrated flexibility and organizational skills.
  • Reliability and professionalism in all interactions.
Additional Information
  • This is a permanent position.
  • Work language is English.
  • Standard working hours are 35 hours per week.

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