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Administrative Coordinator

2 months ago

Meaford, Ontario, Canada Kagi Ontario Inc Full time
Job Title: Administrative Assistant

Kagi Ontario Inc is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing administrative support to our staff and ensuring the smooth operation of our office.

Key Responsibilities:
  • Coordinate seminars, conferences, and other events
  • Assist with staff consultation and grievance procedures
  • Coordinate the activities of the HR department to ensure they meet the organization's goals
  • Coordinate the flow of information within the team
  • Plan and organize daily operations
  • Record and prepare minutes of meetings, seminars, and conferences
  • Schedule and confirm appointments
  • Manage training and development strategies
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics, and other information
  • Oversee the preparation of reports
  • Order office supplies and maintain inventory
  • Organize staff consultation and grievance procedures
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms, and other documents
  • Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance, and security services
  • Assist in the preparation of operating budget and maintain inventory and budgetary controls
  • Assemble data and prepare periodic and special reports, manuals, and correspondence
Computer and Technology Knowledge:
  • Microsoft Publisher
  • MS Excel
  • MS Outlook
  • MS PowerPoint
  • MS Windows
  • MS Word
  • MS Office
  • Electronic mail
Work Conditions and Physical Capabilities:
  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
Personal Suitability:
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Organized
  • Reliability
Other Benefits:
  • Other benefits
  • Work Term: Permanent
  • Work Language: English
  • Hours: 35 hours per week