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Office Coordinator

3 months ago

Meaford, Ontario, Canada Kagi Ontario Inc Full time
Position Overview

Kagi Ontario Inc is seeking a dedicated and detail-oriented Administrative Assistant to support our operational functions. This role is essential in ensuring smooth communication and efficient workflow within the organization.

Key Responsibilities
  • Event Coordination: Organize and manage seminars, conferences, and other corporate events.
  • Human Resources Support: Assist in staff consultations and manage grievance procedures.
  • Department Coordination: Facilitate the activities of the HR department to align with organizational objectives.
  • Information Management: Ensure effective communication flow within the team.
  • Operational Planning: Organize and oversee daily operations to enhance productivity.
  • Meeting Documentation: Record and prepare minutes for meetings, seminars, and conferences.
  • Appointment Management: Schedule and confirm appointments efficiently.
  • Training Oversight: Manage strategies for training and development.
  • Communication Handling: Answer and relay telephone calls and electronic inquiries.
  • Data Compilation: Gather and compile data, statistics, and other relevant information.
  • Report Preparation: Oversee the preparation of reports and documentation.
  • Inventory Management: Order office supplies and maintain inventory levels.
  • Staff Interaction: Greet visitors and direct them to appropriate contacts or service areas.
  • Filing Systems: Establish and maintain both manual and computerized filing systems.
  • Document Management: Type and proofread various correspondence and forms.
  • Office Services Coordination: Plan and coordinate office services including equipment and maintenance.
  • Budget Assistance: Aid in the preparation of operating budgets and maintain budgetary controls.
  • Reporting: Assemble data for periodic and special reports and correspondence.
Technical Proficiencies

The ideal candidate should possess knowledge in:

  • Microsoft Publisher
  • MS Excel
  • MS Outlook
  • MS PowerPoint
  • MS Windows
  • MS Word
  • MS Office Suite
  • Electronic Mail Systems
Work Environment

This position operates in a fast-paced environment requiring the ability to work under pressure and meet tight deadlines while maintaining a high level of attention to detail.

Personal Attributes

The successful candidate will demonstrate:

  • Exceptional oral and written communication skills
  • Flexibility and adaptability
  • Strong organizational skills
  • Reliability and dependability
Experience Requirements

Applicants should have between 1 to 2 years of relevant experience in a similar role.

Employment Details

This is a permanent position with a work schedule of 35 hours per week, primarily conducted in English.