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Administrative Support Specialist for Projects

3 months ago

Markham, Ontario, Canada AECOM Full time
Job Overview:

AECOM is seeking a Project Administrative Secretary to provide essential support for our client in managing significant public transit initiatives. This role offers a full-time position with AECOM, where the successful candidate will be assigned to work closely with the client. The position requires occasional attendance at the client's office in a central location, with the flexibility to work from home as needed.

Key Responsibilities:

  • Organize and manage daily operations within the department.
  • Assist in creating and preparing documents, presentations, and reports for departmental use, ensuring timely distribution to relevant stakeholders.
  • Draft and edit correspondence and communication materials, ensuring clarity and accuracy before dissemination.
  • Collaborate with colleagues and external parties on routine administrative tasks as directed.
  • Gather and verify data, ensuring accuracy and consistency in accordance with established guidelines.
  • Maintain and update records and information, tracking progress and follow-ups as necessary.
  • Provide backup administrative support to the team as required.
  • Engage in special projects and initiatives as assigned.
  • Exhibit behaviors that promote a diverse, inclusive, and respectful workplace free from discrimination.
  • Deliver direct administrative assistance to senior project management and project teams.
  • Manage critical project documentation through various approval processes and maintain organized filing systems.

Qualifications:

Minimum Requirements:

  • A university degree in a relevant field and a minimum of four years of administrative experience.

Consideration may be given for equivalent experience or education.

Preferred Qualifications:

  • Experience in a project management setting, particularly within large-scale construction projects, is advantageous.

Skills and Abilities:

  • Effective communication across various platforms.
  • Proficient in maintaining documentation and historical records.
  • Strong organizational skills to manage activities and projects aligned with departmental objectives.
  • Familiarity with office technology, software, and applications.
  • Understanding of administrative policies and procedures.
  • Ability to work collaboratively in a team environment with minimal supervision.

Additional Information:

  • Relocation assistance is not available for this role.
  • Sponsorship for employment authorization is not provided.

About AECOM:

AECOM is a leading infrastructure consulting firm, recognized for delivering professional services throughout the project lifecycle. Our commitment to solving complex challenges spans various sectors, including transportation, buildings, water, and environmental services. We pride ourselves on fostering a culture of equity, diversity, and inclusion, ensuring a respectful workplace for all.

Join AECOM:
As part of our team, you will benefit from a flexible work environment that encourages your growth and success, while contributing to impactful projects that shape the future.