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Administrative Support Specialist

3 months ago

Leduc, Canada 958456 Alberta Ltd. Full time
Position Overview

We are seeking a dedicated Receptionist to provide exceptional administrative support at 958456 Alberta Ltd.. This role is crucial in ensuring smooth operations and excellent customer service.

Key Responsibilities
  • Greeting Visitors: Welcome individuals and guide them to the appropriate contacts or service areas.
  • Information Provision: Deliver essential information to clients and the general public.
  • Customer Service: Collect and process information necessary for effective customer assistance.
  • Communication Management: Operate the switchboard or telephone system efficiently.
  • Office Supply Management: Order and maintain office supplies as needed.
  • Record Keeping: Maintain accurate work records and logs.
  • Appointment Scheduling: Organize and confirm appointments for staff and clients.
  • Invoicing: Prepare and send invoices to clients.
  • Payment Processing: Receive and issue payments accurately.
  • Clerical Duties: Perform filing, sorting, and distribution of mail.
  • Telephone Management: Answer calls and relay messages effectively.
  • Billing Calculations: Calculate billing charges as required.
  • Emergency Services: Provide assistance in emergency situations.
  • Accessibility Support: Relay services for individuals with disabilities.
Qualifications
  • Education: Secondary (high) school graduation certificate.
  • Experience: Willingness to train; prior experience is an asset.
Personal Attributes
  • Strong interpersonal skills.
  • Excellent verbal and written communication abilities.
  • Highly organized and reliable.
Work Environment

This is a permanent position requiring 30 to 40 hours of work per week, primarily in English.