Administrative Support Specialist

2 weeks ago

Burlington, Ontario, Canada JAMIE Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at JAMIE. As an Administrative Support Specialist, you will play a critical role in ensuring the smooth operation of our office.

Key Responsibilities
  • Administrative Support
    • Provide administrative support to our team members, including scheduling appointments, coordinating travel arrangements, and preparing meeting materials.
    • Manage and maintain accurate records, files, and databases.
    • Perform data entry and other administrative tasks as needed.
  • Communication
    • Answer and direct phone calls, respond to emails, and relay messages to team members.
    • Coordinate with vendors, clients, and other stakeholders as needed.
  • Organizational Skills
    • Maintain a high level of organization and attention to detail in all aspects of your work.
    • Develop and implement systems to improve efficiency and productivity.
  • Security and Safety
    • Ensure that all confidential and sensitive information is handled in accordance with company policies and procedures.
    • Participate in security and safety training as required.
  • Transportation/Travel Information
    • Public transportation is available.
  • Personal Suitability
    • Ability to multitask and prioritize tasks effectively.
    • Strong judgment and decision-making skills.
    • Excellent time management and organizational skills.
    • Adaptability and flexibility in a fast-paced environment.
    • Accountability and responsibility for your work.
    Requirements
    • Secondary (high) school graduation certificate.
    • 7 months to less than 1 year of experience or equivalent experience.
    Working Conditions
    • 30 to 40 hours per week.

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