Administrative Support Specialist

3 weeks ago

Halifax, Nova Scotia, Canada The Government of Nova Scotia Full time

Competition Number: 43847

Department: Justice

Location: Halifax

Type of Employment: Term

Union Status: NSGEU - NSPG

About Us

The Correctional Services division within the Department of Justice oversees the management and execution of community and custody-based programs for adult offenders and youth. This division is dedicated to ensuring effective operations in both community corrections and correctional facilities, each comprising various activities that significantly influence the targeted demographic.

About Our Opportunity

As an Administrative Support Specialist, you will play a crucial role in delivering secretarial, reception, and administrative assistance to the Community Corrections office. Your expertise will be essential in coordinating communications and schedules related to Probation Officers' appointments and programs, as well as managing both physical and electronic filing systems.

Primary Responsibilities

In this capacity, you will facilitate daily operations by preparing confidential investigative reports, evaluations, correspondence, and legal documents, often utilizing dictation or digital recordings. You will also handle telephone and reception duties, maintaining ongoing communication with representatives from the Court, Public Prosecution, Policing Services, and community partners. Additional responsibilities include managing financial disbursements, sorting and distributing mail, overseeing supplies and inventory, and submitting statistical reports.

Qualifications and Experience

To qualify for this position, candidates should possess a one-year secretarial or commercial course along with three years of relevant experience. An equivalent combination of education and experience may also be considered. Successful candidates will demonstrate proficiency in typing, word processing, and standard computer applications. Familiarity with the Justice Enterprise Information Network (JEIN), court procedures, and correctional services is advantageous.

We seek individuals who exhibit sound judgment, initiative, and tact when interacting with diverse individuals. Strong organizational skills and the ability to maintain confidentiality are critical. Additionally, the capacity to multitask and adapt to changing priorities will be vital for success in this role.

Equivalency

Applicants relying on education and experience equivalencies must clearly demonstrate such equivalencies in their application.

Benefits

Depending on employment status and Union agreements, the Government of Nova Scotia provides a comprehensive benefits package, including Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation, and Employee and Family Assistance Programs.

Working Conditions
  • Occasional overtime may be required.
  • Most work is conducted in a comfortable office environment.
  • Light physical activities such as sitting, standing, walking, bending, and lifting light objects may be necessary.
  • Concentration on various sensory inputs for extended periods is required.
  • Work may involve pressure to meet deadlines and the need for accuracy.
Additional Information

This is a TERM employment opportunity with an anticipated end date. The appointment status ('term', 'temporary', or 'casual') will depend on the successful candidate's start date.

As part of the selection process, a typing test will be administered to candidates selected for an interview. Following the interview and reference checks, the successful candidate will need to complete a Pre-Employment Questionnaire (PEQ) prior to appointment.

What We Offer
  • Career Development opportunities with access to guidance, tools, resources, and ongoing training.
  • An engaging workplace where employees feel valued and respected.
  • A variety of career paths available.
  • Flexible working schedules specific to the department.

Pay Grade: CL 18

Salary Range: $1,884.17 Bi-Weekly

Employment Equity Statement: The Government of Nova Scotia aims to build a diverse workforce that reflects the community we serve. We encourage applications from Indigenous People, African Nova Scotians, Other Racially Visible Persons, Persons with Disabilities, and Women in under-represented occupations.

This position is initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). External applicants will only be considered if there are no qualified civil service candidates.

Offers of employment are conditional upon satisfactory completion of background checks and credential verification. Only candidates selected for an interview will be contacted.

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