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Administrative Support Specialist

2 months ago

Halifax, Nova Scotia, Canada Pace Plumbing & Heating Limited Full time
Position Overview

Pace Plumbing & Heating Limited is seeking a dedicated Administrative Support Specialist to join our team. This role is essential in ensuring smooth operations within our office environment.

Qualifications
  • Education: Completion of secondary (high) school graduation certificate is required.
  • Experience: Previous experience in a similar role is considered an asset.
Key Responsibilities
  • Compose and review correspondence, forms, and various documents.
  • Handle and redirect telephone or electronic inquiries efficiently.
  • Organize, process, and validate applications, receipts, and other documentation.
  • Manage incoming and outgoing mail through manual or electronic means.
  • Facilitate message sending and receiving.
  • Photocopy and assemble documents for distribution, mailing, and filing purposes.
  • Conduct data entry tasks accurately.
  • Deliver exceptional customer service to clients and stakeholders.
  • Maintain filing systems in storage areas.
  • Label, file, and retrieve documents as needed.
Technical Proficiency
  • Proficient in MS Word, MS Excel, MS Outlook, and electronic mail systems.
  • Familiarity with Simply Accounting is advantageous.
Safety and Security
  • Must be bondable.
Work Environment
  • Attention to detail is crucial.
Personal Attributes
  • Exhibit a positive attitude and a willingness to learn.
  • Demonstrate accuracy and dependability in all tasks.
  • Possess excellent oral and written communication skills.
  • Show strong organizational skills and reliability.
  • Punctuality is essential.
Screening Criteria
  • Must reside in proximity to the job location.
Benefits
  • Health Benefits: Includes dental and healthcare plans.
  • Financial Benefits: Life insurance and a Registered Retirement Savings Plan (RRSP) are provided.
  • Additional Perks: Free parking is available.
  • Employment Type: Permanent position.
  • Work Language: English.
  • Hours: Full-time, 40 hours per week.