Administrative Support Specialist

3 weeks ago

Halifax, Nova Scotia, Canada The Government of Nova Scotia Full time

Competition #: 43847

Department: Justice

Type of Employment: Term

Union Status: NSGEU - NSPG

About Us

The Correctional Services division of the Department of Justice is dedicated to managing and executing community and custody-based programs and services for adult offenders and youth.

About Our Opportunity

As an Administrative Support Specialist, you will play a crucial role in delivering secretarial, reception, and administrative assistance for the Community Corrections office. Your expertise will be essential in coordinating communications and schedules related to Probation Officers' appointments and programs, as well as maintaining both physical and digital filing systems.

Primary Responsibilities

In this position, you will facilitate daily operations by preparing confidential investigative reports, evaluations, correspondence, and court documents, often utilizing dictation or digital recordings. You will also manage telephone and reception duties, maintaining ongoing communication with representatives from the Court, Public Prosecution, Policing Services, and community partners. Additional responsibilities include handling financial disbursements, sorting and distributing mail, managing supplies and inventory, and compiling statistical reports.

Qualifications and Experience

To qualify for this role, you should have completed a one-year secretarial or commercial course, along with three years of relevant secretarial experience. An equivalent combination of education and experience may also be considered.

The ideal candidate will demonstrate proficiency in typing, word processing, and standard computer applications. Familiarity with the Justice Enterprise Information Network (JEIN), court procedures, and correctional services will be advantageous.

We seek an individual who exhibits sound judgment, initiative, and tact when interacting with diverse individuals, along with strong organizational skills. Maintaining confidentiality is critical in this role, as is the ability to multitask and adapt to changing priorities.

Benefits

Based on employment status and Union agreements, the Government of Nova Scotia provides a comprehensive benefits package, including Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation, and Employee and Family Assistance Programs.

Working Conditions
  • Occasional overtime may be required.
  • Most work is conducted in a comfortable office environment.
  • Light physical activities such as sitting, standing, walking, and keyboarding are involved.
  • Concentration on various sensory inputs is necessary for extended periods.
  • Ability to meet deadlines and manage repetitive tasks is essential.
Additional Information

This is a TERM employment opportunity with an anticipated end date. The appointment status ('term', 'temporary', or 'casual') will depend on the successful candidate's start date.

As part of the selection process, a typing test will be administered to candidates selected for an interview.

Successful candidates will be required to complete a Pre-Employment Questionnaire (PEQ) prior to their appointment, focusing on honesty and integrity.

What We Offer
  • Career Development opportunities with access to guidance, tools, resources, and ongoing training.
  • An engaging workplace where employees feel valued and respected.
  • Diverse career paths available within the organization.
  • Flexible working schedules specific to departmental needs.

Pay Grade: CL 18

Salary Range: $1,884.17 Bi-Weekly

Employment Equity Statement: We aim to create a diverse workforce that reflects the communities we serve. The Government of Nova Scotia welcomes applications from Indigenous People, African Nova Scotians, Other Racially Visible Persons, Persons with Disabilities, and Women in under-represented occupations.

This position is initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU).

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