Graduate Program Coordinator
4 weeks ago
Position Overview:
The Graduate Program Administrator plays a pivotal role in supporting the Department of Physiology within the Temerty Faculty of Medicine. This position is essential for guiding students through their academic journey and ensuring they have access to the necessary resources and information.
About the Department:
The Department of Physiology is renowned for its interdisciplinary approach and is one of the largest basic science departments in North America. It fosters a collaborative environment that encourages research and education in medical science.
Key Responsibilities:
As the Graduate Program Administrator, your duties will encompass:
- Providing expert advice to students regarding academic and financial inquiries.
- Guiding students through the petition and appeal processes, offering alternative solutions when necessary.
- Evaluating and recommending allocations for award funding.
- Analyzing enrollment data to assist in planning and resource allocation.
- Creating promotional materials and outreach initiatives to attract prospective students.
- Conducting seminars and workshops, as well as delivering presentations aimed at student recruitment.
To excel in this role, candidates should possess:
- A Bachelor's Degree or an equivalent combination of education and experience.
- A minimum of four years of relevant experience in student admissions or recruitment within a large educational institution.
- Proven experience in advising students and applicants on admission processes.
- Comprehensive knowledge of graduate functions, including admissions, enrollment, and funding.
- Experience in promoting programs and conducting recruitment presentations to diverse audiences.
- A strong commitment to equity and inclusion, with experience working with underrepresented groups.
- Ability to develop effective promotional materials for student recruitment.
- Experience in assessing award funding allocations.
- Demonstrated capability in organizing and executing recruitment events.
- Strong analytical skills with experience in data reporting and visualization.
- Proficiency in MS Office Suite and student information systems.
- Excellent communication skills, both written and verbal, with the ability to engage a diverse population.
- Strong public speaking and interpersonal skills.
- Exceptional organizational and time management abilities.
- Resourcefulness and a proactive approach to problem-solving.
- Ability to manage multiple priorities while maintaining accuracy and quality.
- Sound judgment and discretion in handling confidential matters.
This role may require occasional travel for recruitment events, contributing to the outreach efforts of the department.
Ideal Candidate Traits:
The successful candidate will be:
- Approachable and supportive.
- Highly organized and detail-oriented.
- Resourceful and self-motivated.
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